Topics Map > Employee Handbook > Hiring > Student Hourly Hire

Divisional HR - Recruitment - Student Hourly - Start Here


There are recent changes to the the student hourly and graduate assistant hiring process. New recruitment’s for all Student Help and Graduate Assistant positions are still suspended until further notice, unless approved by your school/college/division Dean or Vice Chancellor.

For the most up to date information make sure to: 

If you need to hire a student hourly worker follow these instructions. They provide step-by-step guidance for hiring through the Student Jobs Platform. All Extension hourly student employees must be hired using this platform. The hiring platform itself is robust in its functionality, but not all of it needs to be utilized for every hire. These articles call out pieces that Extension will use as well as Extension-specific requirements.

Hire a Student Hourly - Follow the Steps Below



  • All student hourly positions must be hired through the Student Jobs Portal.
  • The Student Jobs Portal is a hiring workflow that is managed and maintained by the Student Employment Office at UW-Madison.
  • Student hourly jobs are managed by Extension's Divisional Human Resources at the Office of Human Resources (OHR) in the Administrative Services Unit (ASU).
  • ASU OHR will only accept requests to hire students that are submitted through the Student Jobs Portal.

Read BEFORE You Begin

Complete these instructions BEFORE you begin.
  1. Contact your supervisor. This will likely be an Institute Director, Assistant Dean, Area Extension Director, or Operations Director. Make sure to work with them to verify which funding will be used to pay for the student.
  2. Contact your financial manager for the correct funding string(s). Send a short justification, including who is paying for the student position(s) and where the funding will come from (from step #1). You will insert the funding codes provided by the Office of Financial Services (OFS) into the position details section of the offer card. 

Instructions to Hire a Student

  • Follow steps in order.
  • The steps in this process are Extension-specific and supplement the materials owned and maintained by the Student Employment Office. Be sure to familiarize yourself with the overall process using the Student Jobs Platform Tutorials.

1) Create a Student Job Requisition

2) Request a Criminal Background Check

3) Create Offer to Hire Student Job

4) Close and Manage the Student Job Posting

5) Determine When Your Student Can Start Work

Additional Links

Keywords:Student,SH,Student-Hourly   Doc ID:97279
Owner:Nathaniel S.Group:Extension Employee Handbook
Created:2020-01-23 13:23 CSTUpdated:2020-11-05 14:17 CST
Sites:Extension Employee Handbook
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