Topics Map > Employee Handbook > Onboarding > New Employee Checklists > All New Employees > 1st Month

Onboarding Checklist - New Employees - All New Employees - First Month

All new Division of Extension employees must complete a set of tasks within the first month of employment. This onboarding checklist is designed to complement information that is sent to all new hires by the Administrative Services Unit (ASU). If new employees have any questions regarding the tasks below, they should work with their supervisor.

Below you can find two types of 1st Month Tasks:
  1. Required Tasks - These tasks must be completed within the first month of employment. These are fundamental tasks that all new employees need to complete to get started at the Division of Extension and UW-Madison. Supervisors will work with and verify that new employees have completed all required tasks.
  2. Recommended Tasks - It is recommended that new employees complete these tasks within the first month of employment. Recommended tasks will generally be informational and may be applicable to later required tasks. These will not be verified by supervisors. 
Please work through this list in order. Access information by clicking each panel. If you have any questions please contact hr@extension.wisc.edu.

Required Tasks

Complete 1 Month Onboarding Feedback Survey

Applicable To

All new employees (does not apply to student hourly)

Background

UW-Madison onboarding policy requires the Division of Extension to collect feedback during the course of onboarding new employees. 

Instructions

Complete the Qualtrics survey using this link:

https://uwmadison.co1.qualtrics.com/jfe/form/SV_51DtzbmwKeu4ZmJ

Get Help

Questions? Contact hr@extension.wisc.ed

Complete Benefits Enrollment (First 30 Days)

Applicable To

All new employees (does not apply to student hourly)

Background

  • Most benefits plans have a 30 day enrollment period from the start date of a new hire's appointment.
  • Some plans have additional requirements.
  • New employees should complete benefits enrollment within their first 30 days!

Instructions

  1. Make sure you've reviewed all new employee benefits resources
  2. Complete your benefits enrollment within the first 30 days of your appointment!

Get Help

If you need assistance, please email asu.payrollbenefits@ohr.wisc.edu.

Complete Expectation and Goal-Setting Conversation 

Background

With your supervisor, you will develop and implement performance goals based on Extension’s highest priority work as reflected in your Department, Institute, or service unit’s plan of work. New employee’s goal setting conversations should be done within 30 days of his/her start date. These goal setting conversations should cover major duties of the job, work priorities, and how work will be evaluated. Date of the conversation, goals, and expectations must be documented in the Performance Management & Development Program (PMDP) and acknowledged by you.

Instructions

  • Complete Expectation and Goal-Setting Conversation within 30 days of your start date.

Get Help

  • Contact your supervisor if you do not have this conversation scheduled by 30 days.
  • If you have questions regarding performance management at Extension contact shelly.vilshavel@wisc.edu.

Complete Required Civil Rights 101 Training

Applicable To

All new employees

Background

  • As a recipient of federal funding, Extension must comply with specific federal nondiscrimination laws and policies. These laws and policies prohibit discrimination in Extension programs and activities on the basis of race, color, national origin, sex, age, disability, and reprisal or retaliation for prior civil rights activity.
  • It is important that all employees understand these obligations, even those who are not directly involved in educational programming.
  • New employees must complete the Civil Rights 101 course within 30 days of their first day of work.

Instructions

  1. Go to the Canvas course enrollment webpage (Note that a NetID is required to enroll).
  2. Click the “Enroll in Course” button.
  3. Click the “Go to the Course” button.
  4. Allow 45 minutes to complete all four lessons. It is not necessary to finish all lessons at once; progress is saved.
  5. When done with the course, fill out the certificate form to confirm completion. You will receive an email with your certificate attached. There may be a brief delay before the email arrives.

Get Help

Questions? Contact the Office of Access, Inclusion, and Compliance: oaic@extension.wisc.edu

Complete Mandatory Cybersecurity Awareness Training

Applicable To

All new employees

Background

  • Training is part of your employment obligation and is required per the UW System Board of Regents (see UW System Administrative Policy 1032 Information Security: Awareness). Learning how to be more cyber secure is also an important part of keeping data, privacy, and IT systems protected and secure.
  •  If you are a new hire, you need to complete it within 30 days of your first day of work. However, please feel free to keep playing the game.

Instructions

  1. Go to https://it.wisc.edu/it-projects/cybersecurity-awareness-training/#started.
  2. Click the "Log In Using NetID" button.
  3. Click the red "Login" button.
  4. Enter your NetID username and password

Get Help

Questions? Contact the DoIT Help Desk

Cybersecurity Awareness Training - FAQs

Review How to Report High-Risk Injuries/Incidents

Background

  • An important responsibility of any Extension employee who engages in Extension Programs, Events, or Activities is to protect volunteers, participants, and third parties from harm. In the event of an accident, injury, or other incident, it is important to respond in a proactive manner.
  • The Division of Extension requires that employees escalate high-risk injuries and incidents to their supervisor and complete and submit the appropriate risk-management report using the high-risk injury/incident reporting workflow.

Instructions

  1. Review Risk Management - Injury & Incident Reporting - Injuries & Incidents and linked articles.
  2. Watch the relevant workflow training video (employee or supervisor).

Get Help

  • If you have any questions regarding Extension's workflow or content in the Extension Employee Handbook, please contact hr@extension.wisc.edu
  • If you have any general questions regarding Risk Management at UW-Madison, please contact riskmgmt@bussvc.wisc.edu.

Recommended Tasks

Review Employee Assistance Office (EAO)

Background

  • The Employee Assistance Office (EAO) offers counseling and consultation to UW-Madison employees, significant others, and family members.
  • Service are at offered at no cost and are confidential.
  • Services include personal counseling, workplace consultation, well-being coaching and training.

Instructions

Get Help

Questions? Please begin by contacting hr@extension.wisc.edu




Keywords:1st Month First Onboarding Required Tasks All New Employees Day Week   Doc ID:101464
Owner:Nathaniel S.Group:Extension Employee Handbook
Created:2020-04-27 11:06 CSTUpdated:2021-09-28 08:00 CST
Sites:Extension Employee Handbook
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