Background

• Once the resignation letter is reviewed and approved by the supervisor, the employee will be sent an Exit Letter by their Administrative Support staff.
• The Exit Letter contains important information and a link to steps to take if they are leaving the Division of Extension.

Instructions

1. Create a copy of the exit letter template.
   • Click to Download Exit Letter Template
2. Determine if the supervisor would like to add any custom language to the exit letter.
3. Email the updated exit letter to the employee who is resigning/retiring.
   • Make sure to Cc the following groups:
     • Supervisor
     • hr@extension.wisc.edu
     • asu.exthr@ohr.wisc.edu 
     • Relevant OFS Employee(s) (e.g. Financial Manager)
     • State Program Area Office (e.g. Departmental Administrative Support, Program Manager, Institute Director, Associate Dean)

Get Help

For question related to the exit letter or offboarding process, email hr@extension.wisc.edu.

Background

• Departing employees will have a termination record created on a termination list as part of HR processing that will include a last day on payroll;
• Each morning at 6:00am, a process will run. If the last day on payroll is before "today" then the appointment and person records will be be marked as "Deleted".
• All public facing will not include any records with "Yes" in the "Deleted" column. 

Get Help

For questions related to removing an individual employee from the directory, please contact hr@extension.wisc.edu. 

Background

• If the employee is a member of any WiscList that are owned and managed by administrative support staff; or
• If the employee is a member of any “manual affiliate” groups in Manifest that are owned and managed by administrative support staff.
• They will need to be removed from these email lists.

Instructions

1. Determine if the employee is a member of any WiscList that you own and manage. Remove them from the list.
2. Determine if the employee is a “manual affiliate” of any Manifest groups. Remove them from the list.

Get Help

• For questions related to removing an individual employee from manifest groups, please contact hr@extension.wisc.edu.
• For questions related to removing an individual employee from WiscList, please contact help@doit.wisc.edu.