Divisional HR - Person of Interest (POI) - County Support Staff NetID

County employees that support Extension administratively or programmatically need a UW-Madison NetID. This will grant them access to UW-Madison O365 email & calendar, G Suite, and will include them on Extension's county support staff and All Extension email lists.

Background

  • Extension and Wisconsin's 72 counties are partners in implementing local programs across the state.
  • Some county employees (non-Extension employees) are involved in Extension programming/administrative work.
  • These county employees need to be able to collaborate with Extension employees using UW-Madison O365 email accounts and G Suite accounts.
  • To have access to these tools, they will need UW-Madison NetIDs.
  • They can obtain a UW-Madison NetID through the creation of a Person of Interest (POI)record in HRS.

Extension County Employee UDDS Codes

How to Get a County Employee a UW-Madison NetID

POI form (template) that is submitted to ASU OHR:
County Support Staff POI Form Extension
  1. The Area Extension Director (AED) becomes aware of a new or existing county employee that will need a NetID.
  2. The AED fills out the Position Information section in the POI Form for Extension.
  3. The county employee fills out the Person Information section and signs the form. The information in this section is necessary to ensure that no duplicates are created in HRS.
  4. The AED should sign off on the POI form to verify that the individual requesting a POI is a county employee. They should also verify that there is an email account listed on the form, as this is where the activation key will be sent. 
  5. The completed form must be faxed to ASU (608) 890-0900 or Extension HR (608) 710-4377. It cannot be emailed.
  6. ASU will process the POI form and create the Person of Interest. The county employee can expect to receive a NetID activation key email from asu.exthr@ohr.wisc.edu at the email they have listed on the form within a few days after processing. 

County Employee Access with UW-Madison NetID

You can also refer here: DoIT - Extension IT Service Eligibility Matrix 
Note: Prior to UW-System Restructuring some county employees had different licensing access under UW-Extension Cooperative Extension. Current eligibility for county employees with UW-Madison NetIDs can be found under the Extension service eligibility page. 

Deactivating County Employee POI Record

  1. The Area Extension Director (AED) becomes aware that county employee no longer supports Extension programming/administrative work.
  2. AED emails asu.exthr@ohr.wisc.edu and provides the following information:
    1. Name of county employee
    2. County & Area
    3. County employee email Address
    4. Date to end POI record