Topics Map > Employee Handbook > Risk Management > Injury & Incident Reporting > Non-Employee Injury/Incident

Risk Management - Injury & Incident Reporting - Report a Non-Employee Injury/Incident

Extension employees should submit all non-employee injury/incident reports using an Extension-specific SharePoint workflow.


Guidance for Submitting

Instructions for Submitting Non-Employee Injury/Incident Report to Risk Management

*Make sure that you have initiated the Extension Phone Tree as part of the High-Risk Injury/Incident Response workflow.

1) Complete the Non-Employee Injury/Incident Report Form

  • Download the Non-Employee Injury/Incident Report form to your local computer. Complete the report.
    • Note: If you have printed copies that you have filled out by hand, you can scan them into PDFs. 

2) Submit the Report Form through SharePoint

  • Complete these fields for your submission:
    • Record Title: Append [First Name] [Last Name] [Date] to the template document name
      • E.g. UW-Madison-General-Non-Employee-Accident-Injury-Incident-Report - Nathaniel Shay 2019.11.04
    • Incident Type: Select whether it is a non-employee injury/incident, near-miss, or vehicle accident report. 
    • Description: Include a brief description of why you are submitting the report. 
    • Incident Date: Date the incident documented in the report occurred.
    • 4-H Accident?: Select whether the incident was 4-H related (Yes/No).
    • Upham Woods Accident?: Select whether the incident was Upham Woods related (Yes/No).
    • Volunteer Related: Select whether the incident involved a volunteer (Yes/No).
    • Immediate Supervisor: Your immediate supervisor's email.
    • Institute Director: Your institute director's email.
    • Attach Completed Report: Upload the completed report as an attachment. 
  • When you are ready to submit, click on the "My Reports" button. Find your Report. 
  • Click "Send to Risk Management".

  • Click "Run Flow."

Help with Non-Employee Injury/Incident Report

  • If you have any questions related to the report form, please contact the Office of Risk Management (608) 262-0379.
  • If you have any questions related to the Extension SharePoint Workflow, please contact the Extension Help Desk (all tickets will be routed through DoIT Help Desk).

Keywords:non-employee,injury,accident,incident,property,damage   Doc ID:95546
Owner:Nathaniel S.Group:Extension Employee Handbook
Created:2019-11-04 10:14 CDTUpdated:2020-05-05 13:04 CDT
Sites:Extension Employee Handbook
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