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Risk Management - Injury & Incident Reporting - Report an Automobile Accident
Extension employees should submit all automobile accident (state-owned) reports to Risk Management using an Extension-specific SharePoint workflow. There is additional reporting involved in automobile accidents that will need to be completed outside of this workflow.
Background
- UW-Madison Risk Management requires that all UW-Madison related automobile accidents with state-owned vehicles be reported.
- The report must be filed within 24 hours of the incident.
- Extension has its own workflow on SharePoint for submitting these reports directly to Risk Management.
- Please follow the instructions below:
- Risk-Management Instructions
- Extension-Specific Instructions
- UW-Madison Risk Management requires that all UW-Madison related automobile accidents with state-owned vehicles be reported.
- The report must be filed within 24 hours of the incident.
- Extension has its own workflow on SharePoint for submitting these reports directly to Risk Management.
- Please follow the instructions below:
- Risk-Management Instructions
- Extension-Specific Instructions
1) Follow the Detailed Instructions on the Risk Management Website
- Follow the steps in "If Injuries Are Involved"
- Follow the Steps in "Report the Accident"
- Follow the Steps in "Complete and Submit a Vehicle Accident Report"
- Follow the Extension-specific steps for submitting the Vehicle Accident/Incident Report!
2) Contact your Extension Supervisor
- Contact your supervisor to initiate the Extension phone tree as soon as possible after the accident.
- Your supervisor will be whoever completed your performance review.
- County-based faculty should contact their Area Extension Director.
- Discuss the accident with your supervisor.
- Contact your supervisor to initiate the Extension phone tree as soon as possible after the accident.
- Your supervisor will be whoever completed your performance review.
- County-based faculty should contact their Area Extension Director.
- Discuss the accident with your supervisor.
3) Complete the Vehicle Accident Report
- Download the Vehicle Accident/Incident Report form to your local computer. Complete the report.
- Note: If you have a printed copy that you have filled out by hand, you can scan it into a PDF.
- Download the Vehicle Accident/Incident Report form to your local computer. Complete the report.
- Note: If you have a printed copy that you have filled out by hand, you can scan it into a PDF.
4) Submit the Vehicle Accident/Injury Report through SharePoint
- Go to the Extension Injury/Accident Reporting SharePoint Site.
- Click the "Draft Report" button to prepare your report for submission. Save it. You may save and edit it as needed.
- Complete these fields for your submission:
- Record Title: Append [First Name] [Last Name] [Date] to the template document name
- E.g. Vehicle-Incident-Report - Nathaniel Shay 2019.11.04
- Incident Type: Select whether it is a non-employee injury/incident, near-miss, or vehicle accident report.
- Description: Include a brief description of why you are submitting the report.
- Incident Date: Date the incident documented in the report occurred.
- 4-H Accident?: Select whether the incident was 4-H related (Yes/No).
- Upham Woods Accident?: Select whether the incident was Upham Woods related (Yes/No).
- Volunteer Related: Select whether the incident involved a volunteer (Yes/No).
- Immediate Supervisor: Your immediate supervisor's email.
- Institute Director: Your institute director's email.
- Attach Completed Report: Upload the completed report as an attachment.
- When you are ready to submit, click on the "My Reports" button. Find your Report.
- Click "Send to Risk Management".
- Click "Run Flow."
- Go to the Extension Injury/Accident Reporting SharePoint Site.
- Click the "Draft Report" button to prepare your report for submission. Save it. You may save and edit it as needed.
- Complete these fields for your submission:
- Record Title: Append [First Name] [Last Name] [Date] to the template document name
- E.g. Vehicle-Incident-Report - Nathaniel Shay 2019.11.04
- Incident Type: Select whether it is a non-employee injury/incident, near-miss, or vehicle accident report.
- Description: Include a brief description of why you are submitting the report.
- Incident Date: Date the incident documented in the report occurred.
- 4-H Accident?: Select whether the incident was 4-H related (Yes/No).
- Upham Woods Accident?: Select whether the incident was Upham Woods related (Yes/No).
- Volunteer Related: Select whether the incident involved a volunteer (Yes/No).
- Immediate Supervisor: Your immediate supervisor's email.
- Institute Director: Your institute director's email.
- Attach Completed Report: Upload the completed report as an attachment.
- When you are ready to submit, click on the "My Reports" button. Find your Report.
- Click "Send to Risk Management".
- Click "Run Flow."
Help with Vehicle Accident Report
- If you have any questions related to the report form, please contact the Office of Risk Management (608) 262-0379.
- If you have any questions related to the Extension SharePoint Workflow, please contact the Extension Help Desk (all tickets will be routed through DoIT Help Desk).
- If you have any questions related to the report form, please contact the Office of Risk Management (608) 262-0379.
- If you have any questions related to the Extension SharePoint Workflow, please contact the Extension Help Desk (all tickets will be routed through DoIT Help Desk).