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Contracts & Agreements - Space Use Agreements (SUA) - UW-Madison FP&M Review & Approval

"Space Request" forms submitted through the SUA workflow that are fully approved by Extension will be sent to UW-Madison Facilities Planning & Management (FP&M). The Director of FP&M's Space Management Office will review and sign the "Space Request". Depending on the type, duration, and cost of the space use agreement, the Associate Vice Chancellor of FP&M may need to review and sign.

FP&M Review and Approval of "Space Request"

  • Following Extension review and approval the document set containing the "Space Request" will be sent to uwleasing@fpm.wisc.edu.
  • The Director of FP&M's Space Management Office will review and sign the "Space Request" and contact Extension's CFO katharine.widlak@wisc.edu for more information if necessary.
  • The Associate Vice Chancellor of FP&M may need to review and sign the "Space Request" depending on the type, duration, and cost of the space use agreement.
  • If FP&M determines they cannot sign off on the "Space Request", they will email the Extension CFO.
  • If the "Space Request" is signed by all necessary UW-Madison signatories, the FP&M Leasing Office will send the fully executed "Space Request" to Extension's CFO.
  • FP&M will contact Extension's CFO with next steps for the space use agreement when the "Space Request" is fully executed.

Fully Executed Space Use Agreements

  • When the lease or space use agreement is fully executed, FP&M will retain the original copy in its principal records and will send a copy to Extension's CFO.
  • The Extension's CFO should upload the fully-executed space use agreement to same document set that was used for the space request form and other documentation.




Keywords:SUA,FP&M,Facilities-Planning-&-Management,Signature   Doc ID:97191
Owner:Nathaniel S.Group:Extension Employee Handbook
Created:2020-01-17 09:49 CSTUpdated:2020-07-13 14:22 CST
Sites:Extension Employee Handbook
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