A Department ID is a unique combination of letters and numbers that is used to identify a specific division, department, institute, program, or other administrative entity of the Extension organizational chart. Historically, the Department ID was known as a "UDDS" or "Unit, Division, Department, Subdepartment". These IDs are used across various administrative systems, including the Human Resources System (HRS), Vehicle Use Authorization (VUA), Student Jobs Platform, auto-generated email lists, etc. Extension has its own set of IDs that all fall under the prefix A47. Supervisors and some employees will need to reference these IDs as they work through personnel, research, financial and other administrative activities or transactions.
Structure of a Department ID
- A - Indicates "UW-Madison"
- 47 - Indicates "Division of Extension"
- XXXX - Identifies the specific department, institute, program, or other administrative entity within the Division of Extension
Extension Department ID Crosswalk
|A||Department ID Description (UDDS Code Description)||Description of the Department ID that can be found under Personal Information in MyUW for a person's appointment, in the position description of a Standard Job Description, etc.|
|B||Department ID (UDDS Code)||Unique combination of letters and numbers used to identify a specific division, department, institute, program, or other administrative entity from the Extension org chart.|
Student Jobs Website - Offer Card - Division
|Division options you select when populating the offer card.|
Student Jobs Website - Offer Card - Department
|Department options you select when populating the offer card.|
Student Jobs Website - Offer Card - Sub Department
|Sub Department options you select when populating the offer card.|
|F||Student Jobs Website - Department Description||When you select "Extension" for the Division field - these are the descriptions of Extension UDDS codes you can select under "Department".|
|G||Vehicle Use Authorization - UW UDDS Code||Employees should select the corresponding UW UDDS Code from the VUA system that corresponds to the UDDS code of their appointment.|
|H||POI 32 Primary/Secondary Codes||Indicates which UDDS codes can be used for integrated specialist (POI 32) primary and secondary program affiliations.|
|I||Type||Categorization used for the Extension Staff Directory|
|J||Directory Tier 1||Categorization used for the Extension Staff Directory|
|K||Directory Tier 2||Categorization used for the Extension Staff Directory|
|L||Directory Tier 3||Categorization used for the Extension Staff Directory|
How to Find your Department ID
- Every Extension employee, integrated specialist, emeritus, and county employee with a person of interest (POI) record has a Department ID for their appointment or POI record.
- To find the department ID for your appointment or POI record follow these steps:
- Log in to MyUW.
- Click the "Personal Information" widget.
- Find "Department"