Background

• UW-Madison Risk Management requires that all UW-Madison related automobile accidents with state-owned vehicles be reported.
• The report must be filed within 24 hours of the incident.
• Extension has its own workflow on SharePoint for submitting these reports directly to Risk Management.
• Please follow the instructions below:
• Risk-Management Instructions
• Extension-Specific Instructions

1) Follow the Detailed Instructions on the Risk Management Website

2) Contact your Extension Supervisor

• Contact your supervisor to initiate the Extension phone tree as soon as possible after the accident.
• Your supervisor will be whoever completed your performance review. 
• County-based faculty should contact their Area Extension Director. 
• Discuss the accident with your supervisor. 

3) Complete the Vehicle Accident Report

• Download the Vehicle Accident/Incident Report form to your local computer. Complete the report.
• Note: If you have a printed copy that you have filled out by hand, you can scan it into a PDF.

CLICK HERE AND SCROLL DOWN TO FIND THE LINKED VEHICLE ACCIDENT/INCIDENT REPORT

4) Submit the Vehicle Accident/Injury Report through SharePoint

• Go to the Extension Injury/Accident Reporting SharePoint Site. 
• Click the "Draft Report" button to prepare your report for submission. Save it. You may save and edit it as needed. 

• Complete these fields for your submission:
• Record Title: Append [First Name] [Last Name] [Date] to the template document name
• E.g. Vehicle-Incident-Report - Nathaniel Shay 2019.11.04
• Incident Type: Select whether it is a non-employee injury/incident, near-miss, or vehicle accident report. 
• Description: Include a brief description of why you are submitting the report. 
• Incident Date: Date the incident documented in the report occurred.
• 4-H Accident?: Select whether the incident was 4-H related (Yes/No).
• Upham Woods Accident?: Select whether the incident was Upham Woods related (Yes/No).
• Volunteer Related: Select whether the incident involved a volunteer (Yes/No).
• Immediate Supervisor: Your immediate supervisor's email.
• Institute Director: Your institute director's email.
• Attach Completed Report: Upload the completed report as an attachment. 
• When you are ready to submit, click on the "My Reports" button. Find your Report. 

• Click "Send to Risk Management".

• Click "Run Flow."

Help with Vehicle Accident Report

• If you have any questions related to the report form, please contact the Office of Risk Management (608) 262-0379.
• If you have any questions related to the Extension SharePoint Workflow, please contact the Extension Help Desk (all tickets will be routed through DoIT Help Desk).