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Student Hourly Hire :: Divisional HR - Recruitment - Student Hourly - Start Here

If you need to hire a student hourly worker follow these instructions. They provide step-by-step guidance for hiring through the Student Jobs Platform. All Extension hourly student employees must be hired using this platform. The hiring platform itself is robust in its functionality, but not all of it needs to be utilized for every hire. These articles call out pieces that Extension will use as well as Extension-specific requirements.

Hire a Student Hourly Position

Background

  • All student hourly positions must be hired through the Student Jobs Portal.
  • The Student Jobs Portal is a hiring workflow that is managed and maintained by the Student Employment Office at UW-Madison.
  • Student hourly jobs are managed by Extension's Divisional Human Resources at the Office of Human Resources (OHR) in the Administrative Services Unit (ASU).
  • ASU OHR will only accept requests to hire students that are submitted through the Student Jobs Portal.

Read BEFORE You Begin

Complete these instructions BEFORE you begin.
  1. Contact your supervisor. This will likely be an Institute Director, Assistant Dean, Area Extension Director, or Operations Director. Make sure to work with them to verify which funding will be used to pay for the student.
  2. Contact your financial manager for the correct funding string(s). Send a short justification, including who is paying for the student position(s) and where the funding will come from (from step #1). You will insert the funding codes provided by the Office of Financial Services (OFS) into the position details section of the offer card.
  3. Review updates to the student hiring process due to COVID-19 including requirements for working on site and the COVID-19 Workplace Safety Policy. Be sure to review the Student Jobs website for the most up-to-date information.

Instructions to Hire a Student

  • Follow steps in order.
  • The steps in this process are Extension-specific and supplement the materials owned and maintained by the Student Employment Office. Be sure to familiarize yourself with the overall process using the Student Jobs Platform Tutorials.

1) Create a Student Job Requisition

2) Request a Criminal Background Check

3) Create Offer to Hire Student Job

4) Close and Manage the Student Job Posting

5) Determine When Your Student Can Start Work

Additional Links


Topics Map > Employee Handbook > Hiring > Student Hourly Hire
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No.Document TitleIDUpdatedHits
1 Divisional HR - Hiring
1016402021-02-23190
2 Divisional HR - Recruitment - Student Hourly - Close and Manage a Student Job Posting
972882020-12-10266
3 Divisional HR - Recruitment - Student Hourly - Create a Student Hourly Job Requisition
972802020-10-21440
4 Divisional HR - Recruitment - Student Hourly - Create Offer to Hire Student
972932020-10-21363
5 Divisional HR - Recruitment - Student Hourly - Determine When Your Student Can Start Work
972972020-12-02291
6 Divisional HR - Recruitment - Student Hourly - End a Student Hourly Appointment
979332020-06-16210
7 Divisional HR - Recruitment - Student Hourly - Extend a Student Hourly Appointment
979272020-06-16234
8 Divisional HR - Recruitment - Student Hourly - FAQs
975092020-06-16316
9 Divisional HR - Recruitment - Student Hourly - Request a Criminal Background Check
982642020-10-21290
10 Divisional HR - Recruitment - Student Hourly - Start Here
972792021-02-24517


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