Hire a Graduate Assistant - Follow the Steps Below

• All graduate assistant positions must be hired through the Student Jobs Portal.
• The Student Jobs Portal is a hiring workflow that is managed and maintained by the Student Employment Office at UW-Madison.
• Graduate assistant jobs are managed by Extension's Divisional Human Resources at the Office of Human Resources (OHR) in the Administrative Services Unit (ASU).
• ASU OHR will only accept requests to hire students that are submitted through the Student Jobs Portal.

1. Contact your supervisor. This will likely be an Institute Director, Assistant Dean, Area Extension Director, or Operations Director. Make sure to work with them to verify which funding will be used to pay for the graduate assistant.
2. Contact your financial manager for the correct funding string(s). Send a short justification, including who is paying for the position(s) and where the funding will come from (from step #1). You will insert the funding codes provided by the Office of Financial Services (OFS) into the position details section of the offer card. 

• Follow steps 1-4 in order.
• The steps in this process are Extension-specific and supplement the materials owned and maintained by the Student Employment Office. Be sure to familiarize yourself with the overall process using the Student Jobs Platform Tutorials.

1) Create a Student Job Requisition

2) Request a Criminal Background Check

3) Create Offer to Hire Student Job

4) Close and Manage the Student Job Posting