If you need to hire a graduate assistant (Graduate Student or Program Assistant) follow these instructions. They provide step-by-step guidance for hiring through the Student Jobs Platform. All Extension graduate assistants must be hired using this platform. The hiring platform itself is robust in its functionality, but not all of it needs to be utilized for every hire. These articles call out pieces that Extension will use as well as Extension-specific requirements.
Complete these instructions BEFORE you begin.
- Contact your supervisor. This will likely be an Institute Director, Assistant Dean, Area Extension Director, or Operations Director. Make sure to work with them to verify which funding will be used to pay for the graduate assistant.
- Contact your financial manager for the correct funding string(s). Send a short justification, including who is paying for the position(s) and where the funding will come from (from step #1). You will insert the funding codes provided by the Office of Financial Services (OFS) into the position details section of the offer card.
- Review updates to the student hiring process due to COVID-19 including requirements for working on site and the COVID-19 Workplace Safety Policy. Be sure to review the Student Jobs website for the most up-to-date information.
Review Hiring - Graduate Assistant - Considerations
to verify that you should not be hiring a Student Hourly (SH).
If you are thinking about hiring a Graduate Assistant (Student Assistant),make sure to review and familiarize yourself with UW-Madison policy requirements.