Incident Reporting FAQ
Employee: Report a workplace injury within 24 hours.
Supervisor: Submit required documentation within 1 work day (8 business hours) of learning about the injury or illness.
What is considered an “incident”?
A workplace injury which occurs on the job. Examples of injuries include bruises, cuts, scrapes, strains, etc.
When do I need to report an incident?
Incidents should be reported within 24 hours.
Note: If an employee reports an injury after some time has passed, it is still important to document and report the incident.
It is the supervisor's responsibility to ensure incident forms are filled out completely upon initial awareness of the injury.
How do I report an injury?
1 Employee
Complete and submit the Employee’s Work Injury and Illness Report to your supervisor within 24 hours of the injury or illness.
Employee Injury & Illness Report (PDF)2 Supervisor
Complete the Supervisor Incident Analysis and Prevention Report and email it, along with the completed Employee’s Work Injury and Illness Report, to the appropriate Human Resources Representative.
This must be completed within 1 work day (8 business hours) of learning about an employee's work-related injury or illness.
Supervisor Incident Report (PDF)Note: Employee and supervisor forms will be viewed by FPM HR, the Worker’s Compensation team, and EHS.
What do I need to include in the report?
Please provide as much detail as possible, including:
- Role of the injured employee
- How they were injured
- What they were doing
- Where they were injured
- A timeline of events leading up to the incident
Determine the root cause by using the “5 Whys” method.
What are corrective actions and how do I determine what is needed?
Corrective and preventative actions are used to eliminate the risk of another injury or mitigate other hazards.
Consider the following questions with the affected employee:
- Can we eliminate the risk completely? How?
- Can we substitute the hazard with something less harmful?
- Can we better protect employees from the hazard?
- Can we implement a procedure to help others perform this task safely?
- Is appropriate PPE available and easily accessible?