In order for a user or or Everyday User of the EMS website to view workspaces available for reservation, the Everyday User will need to be added to both a "Process Template" and "Group" within the EMS desktop client. Review the EMS Administrative Terms document to review details about these terms. 

Follow these steps to assign an Everyday User to a Process Template and Group: 

• To add a Process Template and/or Group for an Everyday user, note their:
  • NetID
  • First and Last Name

• On the EMS menu bar, select Configuration > Everyday Applications > Everyday Users.

• Once the Everyday Users window opens
  • Use the "Find" field near the top of the window, search for the user by their NetID or name (last name, first name).
  • Select "Display".
  • Select/highlight the user's name.
  • Select "Edit" on the right-hand side of the screen. 

• Once the window for that specific Everyday User editing window loads,
  • Select the "Process Templates" tab at the top of the window.
    • These are the spaces on the EMS website that will then be available for the user to reserve under the "My Templates" menu. 
    • Please note: All of the 21 N. Park St. templates start with "WKSP".  All available campus process templates from across campus are listed alphabetically. 
  • In the left-hand column, select/highlight the template name for the template you would like to apply to that user.
  • Select the ">" arrow (pointing to the right) in the middle column to move the selected/highlighted template over to the right-hand column. 
    • If needed, select another template name and move it from the left-hand to the right-hand column using the same steps. 

• Within the same window,
  • Select the "Groups" tab. 
  • Enter in a division/department abbreviation to narrow the available results.  Please note: All groups from all EMS users across campus will display in alphabetical order and there is no scroll bar available in this menu tab.
    
    • DCS
    • DoBS
    • FP&M
    • OHR
    • RSP
  • Select the "Display" button near the top of the window.  Available groups will then appear in the left-hand column. 
  • Select/highlight the name of the group to which you would like to add this user.  This will typically be a sub-unit within a larger division/department. 
  • Select the ">" arrow (pointing to the right) in the middle column to move the selected/highlighted template over to the right-hand column.

• After a Process Template and Group have been added for that specific user, select "OK" at the bottom of the window. 
• On the remaining Everyday Users window, select "Close".