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Updating Inactive/Active Space Status

Steps for updating the active/inactive status of a space in the EMS client.

Spaces in the EMS client can be made inactive and active for several reasons including but not limited to:

  • The space becomes an assigned space rather than a reservable space.
  • The space isn't available for reservation due to issues related to equipment, technology, other administrative use, etc. 
  • The space is awaiting furniture, technology, etc. 

Note: Making a room inactive (rather than deleting it), is best practice and the inactive status will remove a room from a process template and for all users of related groups. For more information about these terms, review the EMS Administrative Terms document. 


Updating a Space Status to Inactive

After logging into the EMS desktop client: 

  • After logging in to the EMS client, select the "Configuration > Facilities > Rooms" menu options.

Screenshot of EMS client room window menus

  • In the "Rooms" window:
    • Select the preferred "Building" from the drop-down menu near the top of the window.
    • Optional: Enter keyword text into the "Filter" field text box at the top right-hand area of the window to filter the resulting list by division/department name or space type (i.e. huddle, conference, workstation, etc.). 
    • Select/highlight the room to update.
    • Select the "Edit" button from the right-hand side of the window (which may take up to 20 seconds to load).

Screenshot of EMS client locating room window

  • Select/check the "Inactive" box in the lower left-hand corner of the "Rooms" tab.
  • Select the "OK" button in the lower right-hand corner. 
  • Select the "Yes" button in the pop-up "Remove References" confirmation window that appears. 

Screenshot of EMS client room inactive status update

  • The room is now inactive and will no longer appear on the list of rooms available in that building. 

Updating a Space Status to Active

After logging into the EMS desktop client: 

  • After logging in to the EMS client, select the "Configuration > Facilities > Rooms" menu options.

Screenshot of EMS client facilities room menu

  • In the "Rooms" window:
    • Select the preferred "Building" from the drop-down menu near the top of the window.
    • Deselect the "Active" box (this will automatically select the "Inactive" box) in the "Show" menu on the right-hand side of the menu. 
    • Optional: Enter keyword text into the "Filter" field text box at the top right-hand area of the window to filter the resulting list by division/department name or space type (i.e. huddle, conference, workstation, etc.). 
    • Select/highlight the room to update.
    • Select the "Edit" button from the right-hand side of the window (which may take up to 20 seconds to load).

Screenshot of EMS client inactive room list

  • Deselect/un-check the "Inactive" box in the lower left-hand corner of the "Rooms" tab.
  • Select the "OK" button in the lower right-hand corner. 

Screentshot of EMS client room activation window

  • The space will then be added to the available list of spaces available within the building. 




Keywords:active, inactive, deleting, delete, room, remove, space, status, updating, update   Doc ID:116792
Owner:Jenee J.Group:Facilities Planning & Management
Created:2022-02-15 14:43 CSTUpdated:2022-02-15 17:27 CST
Sites:Facilities Planning & Management
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