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Retention Policy
Subject | Type | Description | Policy | Link | Action | Archive Record |
Human Resources | Unclassified Files | Tenured Faculty Personnel | EVT + 30 years. EVT= Date of employee retirement or death | Destroy confidentially or transfer to Archives for permanent preservation. | ||
Non-tenured Faculty, Academic Staff Personnel | EVT + 10 years. EVT= Date of termination of employment | Destroy confidentially or transfer to Archives for permanent preservation. | ||||
Indefinite Unclassified Staff Personnel | EVT + 10 years. EVT= Date of termination of employment | Destroy confidentially or transfer to Archives for permanent preservation | ||||
Graduate Students Personnel | EVT + 6 Years. EVT= Date of Termination | Destroy confidentially. | ||||
Recruitment and Screen Committee Materials | CR + 6 Years. CR= Creation | Destroy confidentially | ||||
Classified Files | Classified Staff Personnel | EVT + 8 years; EVENT = is the termination date of state service | Destroy | |||
Performance Evaluations | EVT + 8 years; EVENT = is the termination date of state service | Destroy | ||||
Interview Documentation | EVT + 4 years; EVENT = is the interview date | Destroy | ||||
Course Proposals | Proposals Approved and Denied | EVT + 10 years. EVT= Date of Approval or Denial | Transfer to Archives for permanent preservation | |||
Student Records | Academic Records, Admissions, Policy, and FERPA | Retention Varied, See Document | Varied, See Document | |||
Student Evaluations | Tenured Faculty | EVT + 5 Years. EVT= Date of end of semester in which evaluations were completed | Destroy Confidentially | |||
Probationary Faculty | EVT + 6 Years. EVT= Date of end of tenure review process | Destroy Confidentially | ||||
Academic Staff and TA's, PA's | EVT + 2 Years. EVT= Date of end of semester in which evaluations were completed. | Destroy Confidentially | ||||
Course Evaluations | CR + 1 Year. CR = Creation Year | Records Retention Schedule from WI State Dept. of Admin., p.13 | Destroy | |||
All Course Report | Retention: EVT + 3 Years EVENT= Creation of materials | Transfer to Archives for permanent preservation | ||||
Department Instructional Report | Retention: EVT + 3 Years EVENT= Creation of materials | Transfer to Archives for permanent preservation | ||||
Faculty Course Statistics | Retention: EVT + 3 Years EVENT= Creation of materials | Transfer to Archives for permanent preservation | Active Faculty Course Statistics by:Instructor, 2014 Course, 2014 | |||
Syllabus | Retention: EVT + 10 Years EVENT= Last Day of Course | Transfer to State Records for permanent preservation | ||||
Financial | Fiscal and Accounting Records | Retention Varied, See Document | Retention Varied, See Document | |||
Gift Fund Records | Retention Varied, See Document | Retention Varied, See Document | ||||
Purchasing | Retention Varied, See Document | Retention Varied, See Document | ||||
Payroll | Retention Varied, See Document | Retention Varied, See Document | ||||
Research | Research Study, All Media Associated | Evt = 7 Years, Event = Close of the research project | Destroy confidentially or send to UW Archives |