UW-Madison Google Workspace - Storage Management

This document provides resources on how to view and manage storage usage in My Drive and Shared drive for your UW-Madison Google account.

View storage usage

Items counted and not counted toward your storage usage

Counted toward storage usage:

    • Most files in your My Drive. For example:
      • PDFs
      • Images
      • Videos
      • Meet call recordings
    • Google Docs, Sheets, Slides, Forms, and Drawings files created after June 1, 2021, or were edited after that date.
    • Hidden app data
      • Hidden app data can take up storage without your knowledge. You can clear this data by following these steps:
      1. Go to drive.google.com
      2. Click settings and go to "Manage Apps"
      3. Clear hidden app data by selecting "options" for an application and select "delete hidden app data"
  • Items in your Trash. Learn how to empty your trash.
  • Learn more about storage usage.

    • Not counted toward storage usage:

      1. Files in Shared with me. These files only take up space in the owner's Google Drive.
      2. Files in a Shared Drive.  These files only take up space in the Shared Drive.
      3. Google Sites
      4. Google Docs, Sheets, Slides, Forms, and Drawings files created before June 1, 2021, and were not edited after that date.

    Manage storage

    Resources


    Keywords:
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    Doc ID:
    124766
    Owned by:
    UW-Madison Google Workspace in UW Google Apps
    Created:
    2023-03-12
    Updated:
    2025-04-15
    Sites:
    DoIT Help Desk, Google Apps