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Term Change Process

Instructions for Graduate Coordinators on how to request a term change

Term Changes in Applicant Review

Term changes can only be completed for admitted applicants (students) and must be completed before their initial semester is scheduled to start.

The process is initiated by the applicant via written communication to the program. 

If the program approves the term change, follow the instructions below.

    1. To request a term change in Applicant Review

      1. Open the applicant page for the admitted student that is requesting the term change.

      2. Click on the white Request Term Change button in the the upper right corner.

      3. Fill in the information on the Request Term Change Form. (an asterisk signifies a required field)

        1. Proof of request needs to be the email by which the student made the request. We do this to ensure that the student and program are both aware of this request.

      4. Click the submit button to make the request.

    2. To view/edit your term change request and view grad school approvals:

      1. On the Manage tab in Applicant Review and click on the Term Change Requests button.

        1. There are 2 tabs near the upper left of the Manage Term Change Requests page:

          1. Active:  Applicant term changes that are waiting for Graduate School processing.

          2. Processed: Applicant term changes that have been processed by the Graduate School.

        2. To view the final decision by the Graduate School

          1. Click the Processed tab
          2. In Actions column, click View Decision button.
        3. The term change will not be processed until the applicant has been admitted by the Graduate School.

      2. Another way to view your Term Change request is to click on the applicant’s name from your list.

        1. Click on the Action History button on the left hand menu and scroll to the bottom of the page.


Applicant review screenshot

Applicant review screenshot

Applicant review screenshot


Keywords:Term change, defer, deferral, instructions, admission, Coordinator, automated, process, change, term, enrollment   Doc ID:111738
Owner:DEBRA K.Group:Graduate School
Created:2021-06-16 16:07 CDTUpdated:2023-09-19 09:47 CDT
Sites:Graduate School
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