Graduate Transfer Credit for Prior Coursework: How to Enter Transfer Credit

Once you open on the student's record, go to the prior coursework section and follow the appropriate process based on the type of prior coursework.

When requesting a warrant, answer "yes", to the question: "Does this student have any prior coursework?"

Read these instructions to help you add individual external prior coursework (graduate or undergraduate credits earned at other institutions).

1. Click the add course button (upper right corner).
2. Select the program (actively enrolled program should be auto selected) and course type.
3. Click the institution field to search and indicate where the external course was completed. After you enter the institution, you will be returned to the add prior coursework screen where the rest of the information needs to be added.
4. Fill out the term, course name, course number, subject and credits fields and select the appropriate radio button to indicate if the course should count towards the 50% graduate coursework requirement. 
   1. Credits should be entered in whole numbers.
   2. If a program wishes to satisfy content requirement, enter "0" in the credits field.
5. Click save to post the transfer credit to the student's record. All fields should be filled out to save the entry. 
6. Review the transfer credit entry for accuracy. The sixth column indicates a successful transfer of data to SIS (meaning the credit will appear on the student's transcript and advisement report).
   1. To edit the entry, click the pencil icon in the actions column.

Examples

The following is an example of how an entry looks when all the required fields are completed.

Prior coursework will appear on a student's portal like below.

Read these instructions to help you add individual UW-Madison prior coursework (undergraduate credits earned at UW-Madison or credits earned as a University Special student at UW-Madison).

1. Click the add course button (upper right corner).
2. Select the program (actively enrolled program should be auto selected) and course type.
   1. The institution field automatically populates to University of Wisconsin-Madison.
3. Select the course type from the drop down menu.
4. Click the UW course field to see the UW-Madison courses the student has completed.
5. Click "select" in the last column of the course you wish to transfer. You will automatically return to the previous screen where information is automatically populated for the course.
6. Select the yes or no radio button to indicate if the course was taken as part of a capstone
7. Confirm the number of credits to be transferred. You can edit the number of credits to be transferred by clicking the pencil icon in the credits field. 
8. Click save to post the transfer credit to the student's record. All fields should be filled out to save the entry. 
9. Review the transfer credit entry for accuracy. The sixth column indicates a successful transfer of data to SIS (meaning the credit will appear on the student's transcript and advisement report).
   1. To edit the entry, click the pencil icon in the actions column.

Examples

The following is an example of how an entry looks when all the required fields are completed.

Prior coursework will appear on a student's portal like below.

Read these instructions to help you add individual UW-Madison prior coursework from a professional degree.

1. Click the add course button (upper right corner).
2. Select the program (actively enrolled program should be auto selected) and course type.
   1. The institution field automatically populates to University of Wisconsin-Madison.
3. Select the course type from the drop down menu.
4. Click the UW course field to see the UW-Madison courses the student has completed.
5. Click "select" in the last column of the course you wish to transfer. You will automatically return to the previous screen where information is automatically populated for the course.
6. Click save to post the transfer credit to the student's record. All fields should be filled out to save the entry. 
7. Review the transfer credit entry for accuracy. The sixth column indicates a successful transfer of data to SIS (meaning the credit will appear on the student's transcript and advisement report).
   1. To edit the entry, click the pencil icon in the actions column.

Examples

The following is an example of how an entry looks when all the required fields are completed.

Prior coursework will appear on a student's portal like below.

Read these instructions to help you add a bulk number of credits from a degree (accredited undergraduate or external master's degree or UW-Madison Capstone Certificate).

1. Click the add degree button (upper right corner).
2. Select the program (actively enrolled program should be auto selected) and course type.
3. Click the institution field to search and indicate the institution where the course was completed. After you enter the institution, you will be returned to the add degree screen where the rest of the information needs to be added.
4. Enter the total credits to be transferred from degree. This should be a whole number (no decimal points). 
5. Select the appropriate radio button to indicate if the course should count towards the 50% graduate coursework requirement. 
   1. If only a portion of credits should satisfy the 50% graduate coursework requirement, make a second entry and indicate as appropriate. 
   2. The details field is optional (use as needed).
6. Click save to post the transfer credit to the student's record.
7. Review the transfer credit entry for accuracy. The sixth column indicates a successful transfer of data to SIS (meaning the credit will appear on the student's transcript and advisement report).
   1. To edit the entry, click the pencil icon in the actions column.

Examples

The following is an example of how an entry looks when all the required fields are completed.

Prior coursework will appear on a student's portal like below.

Read these instructions to help you delete a transfer credit entry in a student's Graduate Student Portal. If you delete an entry, it will be removed from the student's transcript and advisement report. 

1. Go to the prior coursework section.
2. Find the entry you need to delete. 
3. In the actions column, click the trash can icon.
   1. 
4. Click delete to remove the entry.
   1. 

Read these instructions to help you add a content requirement fulfillment. This type of entry will appear on a student's transcript and advisement report. 

1. Follow the appropriate steps based on the type of transfer credit.
2. In the credits field, enter zero. 
3. Confirm your zero credit entry by selecting "yes" to the question "I confirm that this prior coursework was entered for 0 credits".
   1. 
   2. The second question's radio button will automatically select "no" so that the course does not count towards the 50% graduate coursework requirement. 
4. Click save to post the transfer credit to the student's record.
5. Review the transfer credit entry for accuracy. The sixth column indicates a successful transfer of data to SIS (meaning this entry will appear on the student's transcript and advisement report).
   1. To edit the entry, click the pencil icon in the actions column.

Video Demonstration  

The Graduate School presented a virtual demonstration on how to enter transfer credit into the Graduate Portal. Topics include:

• History of process
• Demonstration of transfer credit entry
• Transfer credit and the Graduate Student Tracking System (GSTS)
• Entry considerations