This document provides reminders on what to look for when reviewing a Lumen Programs proposal. Many of these tips have been derived from identifying consistent issues on a number of proposals in the past. In other words, the tables below highlight some of the common questions and edits seen on graduate Lumen Programs proposals.
In this Doc
Proposal Review
Edits to governed content on a graduate program's Guide page must be made and approved via Lumen Programs. The Graduate School is responsible for approving proposals to ensure alignment with graduate education policy. The admissions, requirements, and policies tabs are referred to as integration points in Lumen. To assist those responsible with approving proposals, check for the following in the integration points.
Admissions Tab Reminders
Reminders for Admissions Integration Point
| Reminders |
| Does the program follow the Graduate School's minimum English proficiency test scores for admission? |
Yes |
Confirm field follows standardized format indicated in Editing Governed Tabs. |
| No |
No change needed |
| Is there repetition of information already stated in the admissions table? In other words, does the program repeat deadlines or information in the narrative underneath the table? |
Yes |
Keep information in the table and delete information underneath the table. |
| No |
No change needed |
| Does the program provide application-related information in general terms? |
Yes |
No change needed |
| No |
Consider revision to frame application-related instructions and information in general terms. Remember Guide can only be updated once per year. |
| For doctoral minors or graduate/professional certificates, is the required admissions language present for the credential? |
Yes |
No change needed |
| No |
Add language as stated in the Editing Governed Tabs. |
Requirements Tab Reminders
Reminders for Requirements Integration Point
| Reminders |
| Do the program's prior coursework policies align with the program's minimum residence credit requirement? |
Yes |
No change needed |
| No |
Revise prior coursework policies or change the residence requirement |
| If applicable, do curricular pathways have required footnote? |
Yes |
No change needed |
| No |
Add footnote: "These pathways are internal to the program and represent different curricular paths a student can follow to earn this degree. Pathway names do not appear in the Graduate School admissions application, and they will not appear on the transcript." |
| For service-based pricing programs, are curricular and program requirements specific? |
Yes |
No change needed |
| No |
See Tuition/Service-Based Pricing Programs policy |
| Does the course list account for the minimum credit requirements using the "sum hours" function? |
Yes |
No change needed |
| No |
Revise course list table and select "sum hours" checkbox. See Sum Hours. |
| Is there a "total credits" header row present in course list? |
Yes |
Delete header row and revise course list table to select "sum hours" checkbox. See Sum Hours. |
| No |
No change needed |
| Do program requirements separate admitted applicants into different populations (e.g., applicants with a UW-Madison degree vs. applicants without a UW-Madison degree)? |
Yes |
Confer with the Graduate School academic planner; degrees cannot have different requirements for different populations |
| No |
No change needed |
| For doctoral programs, does the program refer to "doctoral minor" in requirements? |
Yes |
Revise language to "breadth" |
| No |
No change needed |
Policies Tab Reminders
Reminders for Policies Integration Point
| Reminders |
| Do the program's prior coursework policies align with the program's minimum residence credit requirement? |
Yes |
No change needed |
| No |
Revise prior coursework policies or change the residence requirement |
| Does the program's undergraduate credits from other institutions or UW-Madison prior coursework policy address credits from other institutions? |
Yes |
No change needed |
| No |
Revise policy to address undergraduate credits from other institutions |
| Does the program restate the Graduate School: Transfer Credits for Prior Coursework policy? |
Yes |
Confirm field follows standardized format indicated in Editing Governed Tabs. |
| No |
No change needed |
| Is there extraneous text added to the "Grievances and Appeals" section? |
Yes |
Remove text |
| No |
No change needed |
| Is the "Other" toggle present even if no text is listed in area? |
Yes |
No change needed |
| No |
Add header as H4 toggle |
Approval Section Reminder
Reminders for Approval Section
| Reminders |
| Are approval notes entered for the department and School/College? |
Yes |
No action needed |
| No |
Roll proposal back and contact approver to add approval note and signature |
