Grant for Graduate Student Professional Development Programming
UW-Madison graduate programs are encouraged to apply for grants of up to $1,000 to be used toward hosting professional development events that directly benefit graduate students.
Note that a similar grant is being offered to graduate student organizations; only one grant for the same activity will be considered for funding.
The grant may be used for the following purposes:
Competitive applications will include the following:
- PROGRAM CONTACT
Indicate the graduate program from which this proposal is originating, as well as the individual who is the contact is for the proposed activity, including name, email, and phone number.
- DESCRIPTION & GOALS
Provide a brief description of the proposed activity that would be funded by the grant. Priority will be given to proposals for new/non-repeat professional development activities. Include your goals for the activity, and indicate how these map to the DiscoverPD professional development framework, where possible. If the activity does not map to the framework, please specify. When selecting speakers, consider resources such as alumni, faculty with expertise in the topic (see the Experts Database), the Diversity Inventory, and more.
Describe who your target audience is for the proposed activity. Consider collaboration across departments or organizations.
Indicate the level of support requested up to $1,000, split among honoraria, travel, advertising, and/or refreshments. Additionally, list the university unit and name of faculty/staff person responsible for oversight of appropriate use of funds, accounting contact responsible for transfer and allocation of funds, and the funding string for the account to which the Graduate School would transfer funds, if awarded. Funds must be spent by May 31, 2023.*
- PUBLICITY PLAN
Describe how you will ensure a good turn-out at your activity, including how you will advertise.
- EVALUATION PLAN
Describe methods that will be used to demonstrate if goals have been met, the time frame for collecting and reviewing data, and how the evaluation will help your organization improve future programming. Consider ways that you can evaluate the impact of your program over time. All reports must be submitted to the Graduate School no later than June 30, 2023.*
*Awardees who do not spend funds by May 31 and
those who do not submit reports by June 30 may be ineligible for consideration
in this grant program the subsequent year.
Proposals must originate from a graduate (master’s or doctoral) degree program at UW-Madison.
EVENT MANAGEMENT: Grant recipients are responsible for all aspects of event planning and management, which may include booking space, reserving AV equipment, arranging travel for speakers, managing participant registration, ordering refreshments, distributing evaluation surveys, etc.
PUBLICITY: Grant recipients are responsible for ensuring participation in the program. Additionally, for activities that appeal to a broad audience, the Graduate School Office of Professional Development (firstname.lastname@example.org) can aid in promotion via the weekly newsletter, events calendar, and social media; at least two weeks advance notice should be given if this assistance is desired.
FINANCIAL: The awards will be disbursed as a transfer of funds to a 101 or 136 account associated with the academic department, graduate program, or similar university unit. This unit and the faculty/staff member indicated in the application will be responsible for financial oversight of the grant funds. The grant may be used only for purposes listed above (allowable honoraria, travel, advertising, and/or refreshments) and university accounting policies must be followed. Funds must be spent no later than May 31; no extensions will be granted.
POLICY/LIABILITY: Grant recipients are expected to follow all campus policies and event planning procedures.