Guide: Editing Page for Fall Edition

Governed content is approved through shared governance. Every faculty and staff member whose appointment is within a department or administrative unit that contains academic programs automatically has access to view and edit Lumen proposals. In these cases, no further action is needed on your part to gain access to edit governed content.

Authorized users (faculty and staff in academic departments/units) may edit program information at any time of year using Lumen Program proposals. When editing the proposal, select the upcoming academic year's fall term from the drop-down menu near the top. The proposal approval deadline varies by school/college, but typically occurs in March. However, if you are planning to create an entirely new program, this deadline may be earlier.

Important Links

• Lumen Program Proposals: System used to approved changes / edits to governed content tabs.
• Request Access for Lumen Programs: Form to request access to approve changes on behalf of your department or program or revoke access
  • All Department Chairs are automatically provided "Approver" access to their department
• School/College Dean's Office Academic Planner Contact List: Every school and college has its own deadlines for receiving proposals to approve at the School/College level. While these deadlines typically fall between early January and April, contact your academic planner to learn about their specific deadlines. If you are planning significant changes or want to create a new program, please contact your academic planner as soon as possible.

Non-governed content in Guide is edited in a development environment at this URL: next-guide.wisc.edu. Unlike governed content, access to "next-Guide” must be individually granted. Complete the workflow role request form below to request access. Before requesting editor access, review the Lumen/Guide Roles Directory tableau viz.

When requesting editor access, you will be requesting access to all pages associated with your department or administrative unit, rather than individual program pages. There is no way to restrict access below the department/unit level. To revoke editing access to non-governed content, email guideeditor@office365.wisc.edu and specify the person and pages where access should be revoked. 

Authorized editors gain access to edit pages in next-guide.wisc.edu beginning early November.  It may seem odd that the deadline for non-governed content is so much earlier than the deadline for governed content. This is because sufficient time is needed for the text on every tab of every page to be reviewed by each School/College Guide coordinator, and then finally by a professional copy editor, prior to the publication being released to the public on June 1.

Important Links

• Lumen/Guide Roles Directory tableau viz: Table summary of editor access (look here to see if you already have access).
  • Search by last name or NetID to find all the approval and editing roles assigned to you in both Guide and Lumen here. If you see a role that looks like "GUIDE_GRAD_[YOUR DEPT NAME]_EDITOR" assigned to you, then you already have access to edit non-governed content. 
• Workflow Role Request in Guide (non-governed content): Form to request access to Guide editing environment. 
• School/College Guide Coordinator Contact List: Contact your coordinator for your deadline to edit non-governed content, which will typically be no later than February 1.

As directory information is included within non-governed content, editing access is granted the same way. However, because it is directory information, it can also be edited at any time of year. Note that outside of the typical editing cycle window (discussed below), only the Registrar's Office has access to make those edits. Email the guideeditor@office365.wisc.edu email account to request changes to directory information.