Grant for Graduate Student Professional Development Programming
UW-Madison graduate programs are encouraged to apply for grants of up to $1,000 to be used toward hosting professional development events that directly benefit graduate students.
Note that a similar grant is being offered to graduate student organizations, not to be doubled up on the same activity.
The grant may be used for the following purposes:
- Honorarium for a presenter who is not a UW-Madison/UW System faculty or staff member, as permitted by university policy. University/system employees may present at your event, but they are not eligible to receive honoraria.
- Travel expenses/reimbursement for a presenter needing to travel from outside of Madison for this event, as permitted by university policy. This may include airfare, ground transportation, lodging, and/or meals. Travel must be arranged through Fox World/Concur.
- Printing advertisements for the event, as permitted by university policy.
- Meals or refreshments for event attendees, as permitted by university policy.
Competitive applications will include the following:
- PROGRAM CONTACT
Indicate the graduate program from which this proposal is originating, as well as the individual who is the contact is for the proposed activity, including name, email, and phone number.
- DESCRIPTION & GOALS
Provide a brief description of the proposed activity that would be funded by the grant. Include your goals for the activity, and indicate how these map to the DiscoverPD professional development framework, where possible. If the activity does not map to the framework, please specify. When selecting speakers, consider resources such as alumni, faculty with expertise in the topic (see the Experts Database), the Diversity Inventory Project, and more.
Describe who your target audience is for the proposed activity. Consider collaboration across departments or organizations.
Indicate the level of support requested up to $1,000, split among honoraria, travel, advertising, and/or refreshments. Additionally, list the university unit and name of faculty/staff person responsible for oversight of appropriate use of funds, as well as the accounting contact responsible for transfer and allocation of funds.
- PUBLICITY PLAN
Describe how you will ensure a good turn-out at your activity, including how you will advertise.
- EVALUATION PLAN
Describe methods that will be used to demonstrate if goals have been met, the time frame for collecting and reviewing data, and how the evaluation will help your organization improve future programming. Consider ways that you can evaluate the impact of your program over time. All reports must be submitted to the Graduate School no later than August 1, 2019.
Proposals must originate from a graduate (master’s or doctoral) degree program at UW-Madison.
- Tuesday, October 1, 2019: Grant opportunity announced, applications accepted online
- Friday, November 1, 2019: Application deadline
- By end of November, 2019: Selection decisions made and applicants notified
- May 31, 2020: Deadline for funds to be spent
- August 1, 2020: Reports due to the Graduate School
EVENT MANAGEMENT: Grant recipients are responsible for all aspects of event planning and management, which may include booking space, reserving AV equipment, arranging travel for speakers, managing participant registration, ordering refreshments, distributing evaluation surveys, etc.
PUBLICITY: Grant recipients are responsible for ensuring participation in the program. Additionally, for activities that appeal to a broad audience, the Graduate School Office of Professional Development (firstname.lastname@example.org) can aid in promotion via the weekly newsletter, events calendar, and social media; at least two weeks advance notice should be given if this assistance is desired.
FINANCIAL: The awards will be disbursed as a transfer of funds to a 101 account associated with the academic department, graduate program, or similar university unit. This unit and the faculty/staff member indicated in the application will be responsible for financial oversight of the grant funds. The grant may be used only for purposes listed above (allowable honoraria, travel, advertising, and/or refreshments) and university accounting policies must be followed. Funds must be spent no later than June 1; no extensions will be granted.
POLICY/LIABILITY: Grant recipients are expected to follow all campus policies and event planning procedures.