Non-Pooled Tuition Programs Related to Academic Policy and Procedure FAQ
This document is an FAQ regarding the Non-Pooled Tuition Programs and how they relate to the Graduate School Academic Policy and Procedures webpage.
KB Requirements and Processes for Academic Programs with Non-Pooled Tuition:
This KB document is meant to be a resource for commonly asked questions regarding Non-Pooled Tuition/Advance Your Career (AYC)/131/Revenue Generating programs as it relates to the Graduate Schooldocument. The answers have been taken from campus policy, entitled .
The Graduate School is not the official campus authority regarding Non-Pooled tuition programs. For more in-depth questions surrounding the Non-Pooled tuition program including funding landscapes, fiscal requirements, student limitations, and requirements for the programs themselves, please contact thedepartment here at UW.
1. What budget model does a program/plan/sub-plan(s) operate on?
a. Non-pooled (131, program revenue, educational innovation, Advance Your Career): tuition is routed directly to the program to operational costs, less than 10% goes to central campus.
i. Please reference entitled “Requirements and Processes for Academic Programs with Non-Pooled Tuition” Appendix B, Section 1 for more information on Fiscal Requirements.
b. Pooled (101): tuition is pooled centrally then relocated across campus to support the academic mission of UW
2. How does the budget model of a program/plan/sub-plan impact students?
a. Students will typically not know the budget model of their program or program of interest. While tuition streams function behind-the-scenes, the strict routing of non-pooled revenue directly to the program may limit students’ flexibility in course selection, adding majors, and eligibility for certain campus employment. See the for more information regarding student limitations.
3. Can a student add a major or additional program and be enrolled in more than one program at a time? Can they pursue a , or degree?
a. According to the : Non-pooled tuition does not allow for splitting tuition between more than one program. This would jeopardize the receipt of tuition for the non-pooled program. A student can change programs, but not add another program, degree or level to their existing non-pooled program. This includes second majors, named options, certificate programs.
4. Can a student in a non-pooled program work on-campus?
a. A student in a non-pooled program can work as a student hourly employee, or have a graduate assistantship below 33.3%. However, if they have an assistantship with an appointment of 33.3% or greater, they would be eligible for tuition remission which means the student would not be paying tuition and the program would be assessed a tuition remission surcharge. As evidenced in KB document #59300 titled “Requirements and Processes for Academic Programs with Non-Pooled Tuition”, Section 1: most non-pooled programs do not allow graduate assistantships. Confirm with your program administration if students are allowed to receive tuition remission, and if so, how many students. Be ready to point students to other campus opportunities that do not provide tuition remission.
5. Many programs have approved and prescribed curriculum. Can students take courses outside of the program’s curriculum?
a. If a student wants to take non-prescribed courses, check if there is a MOA with the respective department or program. Due to Fiscal Requirements laid out in the , in this scenario, the non-pooled program would receive the tuition for an out-of-program course. The program or department with the non-prescribed course would need to approve of this.
6. Can a student add or drop courses during the semester?
a. Many (but not all) non-pooled programs assess tuition per-credit rather than at the standard graduate credit plateau at a flat rate at 8 or more credits. If a student wants to add or drop credits, inform them that there is no credit plateau and they are assessed tuition per credit. The student should also be aware of add/drop and tuition refund deadlines anytime they are changing their enrollment. The tuition and fee tables for all programs can be found here: . See the for more information regarding student fee assessment.