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CoordLink January 2012

This document contains an archived version of the CoordLink newsletter from January 2012.


Graduate School Catalog 2012-2014

We want to thank all graduate coordinators who worked this fall to update their program pages for the 2012-2014 catalog. The Graduate School and University Communications will be reviewing the changes submitted to the Content Management System over the next few months. The updated catalog will be published online in June 2012. The 2010-2012 catalog will be online at until the new catalog is published.

New Graduate Program Profiles are Live

To review your program’s new profile(s), visit your Academic Program page at  Within your program’s summary page, find the new Program Profiles available under the heading “Program statistical information on admissions, enrollment, student funding, and degrees.” Please offer any feedback to Kelly Haslam ( or Mary Butler Ravneberg (

*To review your program’s new profile, visit your Academic Program page at Within your program’s page, find the new Program Profiles available under the heading “Program statistical information on admissions, enrollment, student funding, and degrees.”

The Graduate School anticipates the Graduate Program Profiles will continue to evolve as a result of prospective student/program data needs as well as from further collaborations with the Provost’s Office.

New and Developing Graduate School web pages
-Announcements and Policy Changes (

The Graduate School implemented a number of policy changes between 2009 and 2011; you may visit this site to find these and all upcoming  announcements and policy changes.

-Data Resources and Tools ( Please contact Kelly Haslam ( with any questions.

This new and developing web page has many helpful data-related links, including programmatic information (like the new graduate program profiles), various campus data collections and tools, and external data resources.  Please offer any feedback to Kelly Haslam ( or Jenni Martin (


GradLink@Madison is a newsletter sent to graduate students the third of each month (the January edition was sent today!) from September to April. The newsletter contains information about funding, professional development opportunities, and important graduate student information. Click here to look at the GradLink@Madison archives.

Go Big Read

Our Nations of Others: Creative Reactions to Enrique's Journey

UW-Madison students, staff, faculty, and Dane County residents, are invited to submit a creative piece in reaction to the reading of the book Enrique's Journey to compete in the juried exhibit Our Nations of Others.

  • Submit up to 2 visual art or literary works.
  • A selection of works will be featured in an exhibit during the spring 2012 semester.
  • Award winners will be honored in a ceremony with Enrique’s Journey photographer, Pulitzer Prize winner Don Bartletti, in March 2012
  • The deadline to submit entries is January 27, 2012

Fellowships and Funding

Fellowship and Funding Resources for Coordinators:

External Fellowship announcements:


Spring 2012 Grad Coordinators' Meeting #1
Tuesday, March 20, 2012
9:30 - 11:30 am
Location: 6195 HC White

Spring 2012 Graduate Coordinators' Meeting #2
Friday, April 20, 2012
1:00 - 3:00 pm
Location: 8417 Social Sciences

Fall 2012 New Graduate Student Welcome
Wednesday, August 29, 2012
12:30 - 6:30 pm (subject to change)
Location: Union South

Fall 2012 Grad Coordinators' Meeting
Wednesday, October 17, 2012
9:30 - 11:30 am
Location: Microbial Sciences Building


Policy Highlight: Swapping Courses

As you know, students can swap courses in their MyUW Student Center.  Since the enrollment system calls it a “swap”, it sounds like an even-up trade but this is not the case. It is actually a drop plus an add, and if students swap courses past the tuition refund deadline, they will be billed for both courses.

We have added an explanation of the swap feature to the Add/Drop section of our policies:

Please pass this information along to your students, and encourage them to make any swaps before the refund deadline. The spring 2012 full refund deadline is 2/3/12.

If you have any questions please contact Alissa Ewer,, 265-0519. Thank you!

Information Session on Electronic Dissertation Deposit

Thursday, February 16th, 1:00pm to 2:30pm, Bascom Hall Room 350

The Graduate School invites all graduate coordinators to learn about the exciting new option for PhD students to deposit electronically. The session will include a demo of the new ETD Administrator web site, as well as information about formatting and submission changes, payment changes, degree deadlines for 2012-2013, and more.  You are encouraged to bring questions about the new process. In addition, instruction on electronic deposit will be given to dissertators at the Final Steps to Completing the PhD workshop in March.

Updated Certificate Guidelines — Opportunity for Comments

The guidelines for certificates are being revised and the most recent draft is posted on the University Academic Planning Council page at One significant change being proposed is making all “Graduate” and “Professional” student certificates available to all degree-seeking graduate and professional students. The Provost's Office has circulated this memo to all campus deans to invite comments no later than February 24th. Your department may choose to communicate with the dean of your school/college, or you may submit feedback to Kelly Haslam ( who worked with the Provost's Office on the current draft.

Reminder on PhD Minor Requirement and Opt-Out Process

Effective Fall 2010, doctoral programs may choose to opt out of requiring their students to complete a PhD minor. Aside from previously approved exceptions, PhD minor requirements for current doctoral programs remain in place until an opt-out form is submitted. In addition, programs opt-out on a program-basis not on an individual student basis. Should a program decide to opt out of a required PhD minor, it must provide the Graduate School with information requested in the doctoral program form. Access the full official announcement and the opt-out form at Please contact Kelly Haslam ( with questions.


Agreement Types Makeup Session & Research Administration Series Wrap-Up
Wednesday, February 1, 2012
9:00 am – 12:00 pm
Engineering Centers Building, Room 1003 (Tong Auditorium)
Description: The first part of this session will cover an explanation of the types of extramural agreements that facilitate research on campus including Grants, Contract, Gift, and Fixed Price & Cost Reimbursable Agreements. The second half will be used as an open discussion to answer questions, clarify ideas, and comments about Research Administration at UW- Madison.

Intended Audience: Research administrators, researchers, department administrators, effort coordinators, payroll coordinators, division/department financial specialists& accountants. Presenters: Debbie Meltzer (SMPH), Becky Bound (CALS), Sharon Vetter (SOP), Dawn Herrick (College of Engineering) and Tammy Kuhn Martin (College of Engineering). To register visit:

Challenges and Benefits of International Research
Thursday, February 16, 2012
Time: 3;30 - 5:30 pm
Location:  Union South

Join faculty from the social sciences in a discussion about the ethical and practical challenges of conducting research abroad. The panelists will share their perspectives on successfully negotiating cross-national collaborations and information on addressing the norms and regulations of different research systems.

Panelists: Michael Bell, Professor, Community & Environmental Sociology; Jane Collins, Evjue-Bascom Professor of Women’s Studies and Community & Environmental Sociology;  Nancy Kendall, Assistant Professor, Educational Policy Studies

To register visit:

Sponsored by Integrating Research Ethics and Scholarship (IRES)

Copyright on Campus 2: The Virtual Classroom--Privacy and Copyright Implications
Tuesday, Feb. 28, 2012
Time: 10:00-11:30 am
Location: Room 126, Memorial Library
- New UW policies
- Resources for reuse of materials
- Digital media
- Social media
- Wikis, blogs, streaming, P2P, and Second Life
- Using non-UW software applications
Presenters: Nancy Lynch, Associate Director, Office of Administrative Legal; Carrie Nelson, Academic Librarian, College Library
To register visit:

NIH Institutional Training Grants – Post Award Issues
Monday, March 5, 2012
1:30 pm – 3:00 pm

Biotechnology Center, Room 1360 (425 Henry Mall)

This seminar will focus on the administration of NIH Institutional Training Grants (T32). The seminar will cover UW and NIH post-award policies, budgetary issues, forms, reports and the year-end financial close-out process. Time will be available for questions and a general discussion of the administration of T32 grants. Presenters: Becky Bound, CALS, Heather Daniels, Graduate School, and Jane Lambert, Population Health Sciences. 

To register visit:

Ethical Issues of Biosafety and Biosecurity
Tuesday, March 13, 2012
4:00 - 5:00 pm
Location: Union South

What happens when the government steps in to prevent publication?  In December 2011 a governmental advisory board recommended censorship of a forthcoming paper by a UW-Madison investigator.  The advisory board had concerns over what would happen if this information was made public and fell into the wrong hands. Please join William Mellon, Associate Dean for Research Policy, for a discussion about the relationship between safety and security; related rules and regulations; and the responsibilities of investigators, research institutions, and the government.

Presenter: William Mellon, Associate Dean for Research Policy
To register visit:

Sponsored by Integrating Research Ethics and Scholarship (IRES), the Science and Medicine Graduate Research Scholars, the Neuroscience Training Program, and Delta

Administration of Predoc or Postdoc NRSA Individual Fellowship
Thursday, March 15, 2012
10:00 – 11:30 am
Location: Union South
Biotechnology Center, Room 1260 (425 Henry Mall)

This seminar will focus on the administration of NIH NRSA predoc and postdoc individual fellowships. The seminar will cover UW and NIH post-award policies, budgetary issues, forms, reports and the year-end financial close-out process. Time will be available for questions and a general discussion of the administration of F grants.  To register visit:

Is There Something for Nothing? Rights and Responsibilities in Academic Research

Thursday, March 22, 2012
4:00 - 5:15 pm
5:15 - 6:00 pm Reception
Location: Union South

Publications are the “coin of the realm” in academia, and scholarly research is a central part of the tenure decision. The stress placed on young academics to publish (and, therefore, not perish) is very high. This presentation will focus on issues related to academic publishing, including the pressure to publish, quantity vs. quality in research output, the temptation to submit work quickly (and the problems that may arise from this), integrity in research, and the benefits and drawbacks of co-authorship.  These issues are related to broader challenges facing new professors, such as the role of mentoring, balancing competing demands from your job, dealing with rejection, and balancing your job and the rest of your life.  The presentation will draw from the humorous academic novel Something for Nothing that tells the story of a young academic who faces particular challenges with his research during his first year as a professor.

Presenter: Michael W. Klein is the William L. Clayton Professor of International Economic Affairs at the Fletcher School, Tufts University. From June 2010 to December 2011 he served as Chief Economist in the Office of International Affairs at the U.S. Treasury. He is also author of the 2011 novel Something for Nothing.

To register visit:
Sponsored by Integrating Research Ethics and Scholarship (IRES)


The Chronicle of Higher Education is expanding its coverage of news and views in the world of graduate education. This fall they launched a newsletter focused specifically on graduate student life and issues. The newsletter is designed to inform and engage students, faculty, and administrators, providing news, tips, and advice about how to survive graduate school.

You can access the campus-wide subscription to The Chronicle online by going to and signing in with your NetID. Once you are on The Chronicle of Higher Education home page you can create a free account by clicking on the link in the upper right hand corner. When you have an account you can sign up to have the newsletter delivered to your inbox every Wednesday morning.


Spring 2011-2012 (1124)
January 20--Dissertator Eligibility
* April 27--Request for all Master’s and Ph.D. Degree Warrants
May 18--Degree Deadline
May 21-June 15--Summer Degree Window Period**
*For master’s students only: if you want your name to be printed in the commencement program, your department must submit your warrant request before April 6. 

Summer 2011-2012 (1126)
June 15--Dissertator Eligibility
August 3--Request for all Master's and Ph.D. Degree Warrants
August 24--Degree Deadline
August 27-August 31--Fall Degree Window Period**
**Window Period: This is the time between the end of one degree period and the beginning of the next. If you were registered in the previous semester and all degree requirements were met by the end of the window period, your degree will be granted at the end of the next semester and you will not have to register or pay fees for the next semester.


Personnel Changes

Wendy Crone is the new Associate Dean for Graduate Education in the Graduate School.  Wendy is a faculty member in the College of Engineering and has been acting as the Interim Associate Dean for the Phyiscal Sciences in the Graduate School since January 2011. Wendy has built an international repuation for her contributions to the fields of science education and mentoring.

Susan Cook has completed her tour of duty as interim dean of Graduate Education in early January and is returning to her role as Associate Dean for the Arts and Humanities. Susan is taking the spring semester to do research and will return to her office in Bascom in fall 2012.

Steve Ackerman, from the Department of Atmospheric and Oceanic Sciences and the Space Center, has been appointed interim associate dean for the physical sciences in the Graduate School. 

The Graduate School established a new office of Industrial Contracts last fall.  This office was developed to help faculty and staff work more efficiently with industry when negotiating research contracts.  Bill Barker is the interim director for the office.

Mary Butler Stone is now Mary Butler Ravneberg.  She was married December 17. Her new email address is

Nick Tincher has joined the Grad School IT unit as a systems administrator.  Nick's position is a shared position between the Grad School and the UW Biotechnology Center. 

Keywords:CoordLink   Doc ID:30811
Owner:Alissa E.Group:VCRGE and Graduate School
Created:2013-06-17 13:59 CDTUpdated:2018-01-18 11:59 CDT
Sites:VCRGE and Graduate School
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