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Coordlink November 2011

Archived version of the CoordLink newsletter, November 2011


Graduate Coordinators' Meeting Agendas and Minutes web page

We have posted materials from the October 18th grad coordinators' meeting on the web page above. You'll find the agenda, PowerPoint and handouts from the meeting on this page. 

The Who to Call (in the Graduate School) list has been updated. Click here for a pdf.

And, in case you missed it, here's the video from the New Graduate Student Welcome held August 31.

New Graduate Student Welcome Video


Fall 2012 New Graduate Student Welcome
Wednesday, August 29, 2012
12:30 - 6:30 pm (subject to change)
Location: Union South

Fall 2012 Grad Coordinators' Meeting
Wednesday, October 17, 2012
9:30 - 11:30 am
Location: Microbial Sciences Building


AOF Eligibility

New AOF eligibility criteria are available for students being recruited for admission starting in the 2012-2013 academic year. Please visit for the full eligibility criteria.  <

Please note that one important change has been made: All Hispanic groups will be AOF eligible. In the past, eligibility among Latino groups was limited to Mexican, Mexican American, Chicano/a, Puerto Rican, Cuban. In the future, students identifying as "Other Hispanic" on the graduate school application will also be AOF-eligible.

All other criteria remain the same for the upcoming year. For those of you who use GWIS, the "AOF-eligible" flag in the system has been adjusted to reflect these new criteria.

New GRE Scores

The GRE general test is changing to a different score range for both Verbal and Quantitative. For the General Test which was administered prior to August 2011, the Score Range for Verbal and Quantitative is 200-800 in 10 point increments.  The Revised General test which was administered beginning August 1st, 2011 has a score range for Verbal and Quantitative of 130-170 in 1 point increments. The Analytical Writing score range will remain at 0-6 in 1/2 point increments for both the general test and the revised general test.

Since GRE scores are good for 5 years, we will receive both the old and the revised general test. ETS has provided a concordance table for the old and new scores at

New GRE Scores Links

Online Chat for Prospective Graduate Applicants

Admissions and funding experts from the Graduate School and academic programs gathered to host an online chat for prospective graduate students on October 18th and October 25th. The events offered opportunity for participants to ask questions related to applying to graduate school.

Between the two events, panelists answered about 160 questions from prospective applicants. Questions spanned many topics, such as how to write an effective statement of purpose, application fees and waivers, acceptance timeline, reapplying after being denied, pursuing fellowships and funding, GRE score guidelines, living in Madison, and much more.  The events generated about 23 new entries in the prospective student database (GPAS).

In an effort to encourage programs to host additional online chats, we held an informational session for graduate coordinators. This ran concurrently with the October 25th chat, which allowed coordinators could see the live chat in process behind the scenes.  Coordinators learned how to create their own online chat using Cover It Live, a free online chat service.

Transcripts of the chat are available at:


Survey Reports International Graduate Enrollment Increase

A survey released November 8 on fall 2011 international graduate admission trends from the Council of Graduate Schools (CGS) show that international offers of admission increased 9% in 2011, the largest increase to occur since 2006. First-time graduate enrollment of international students increased 8%, also the largest gain since 2006, while total graduate enrollment of international students rose 2%.

First-time graduate enrollment of students from China continued to soar in 2011, with a 21% increase; this is the sixth consecutive year of double-digit growth. First-time graduate enrollment of students from the Middle East and Turkey rose 14% this year. For students from India, first-time graduate enrollment increased 2% in 2011, the first gain since 2007, while for students from South Korea, first-time graduate enrollment remained flat in 2011, after declining for three consecutive years.

A total of 237 institutions responded to the Phase III survey, including 42 of the 50 institutions awarding the largest numbers of graduate degrees to international students.

The report and press release are posted on the CGS web site.


Graduate degree deadlines

Fall 2011-2012 (1122)

* November 25--Request for all Master’s and Ph.D. Degree Warrants

December 16--Degree Deadline

December 19-January 20--Spring Degree Window Period**

*For master’s students only: if you want your name to be printed in the commencement program, your department must submit your warrant request before November 4.

Spring 2011-2012 (1124)

January 20--Dissertator Eligibility

* April 27--Request for all Master’s and Ph.D. Degree Warrants

May 18--Degree Deadline

May 21-June 15--Summer Degree Window Period**

*For master’s students only: if you want your name to be printed in the commencement program, your department must submit your warrant request before April 6. 

Summer 2011-2012 (1126)

June 15--Dissertator Eligibility

August 3--Request for all Master's and Ph.D. Degree Warrants

August 24--Degree Deadline

August 27-August 31--Fall Degree Window Period**

**Window Period: This is the time between the end of one degree period and the beginning of the next. If you were registered in the previous semester and all degree requirements were met by the end of the window period, your degree will be granted at the end of the next semester and you will not have to register or pay fees for the next semester.

Enrollment deadlines for graduate students

Thursday, December 15, 2011

Last Class Day

Last day to withdraw without academic penalty


Personnel Changes

Mike Wisniewski has retired after many years with the Graduate School. Mallory Musolf has taken over his duties.

Sarah Calvin has taken a position at the other end of State Street. Janet Josvai has joined the Office of Graduate Student Diversity Resources and will be your contact for ordering materials for recruitment events. Contact Janet at 262-7849 or

If you've called the Graduate School recently, you may have noticed a new voice at the end of the line. That would be Clara Ye.

Keywords:Newsletter   Doc ID:30840
Owner:Alissa E.Group:VCRGE and Graduate School
Created:2013-06-17 16:18 CDTUpdated:2018-01-18 11:59 CDT
Sites:VCRGE and Graduate School
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