Topics Map > Research Policy and Compliance
At UW-Madison four different school and college animal care and use committees (IACUCs) review and approve animal care and use protocols. The animal housing location(s) determines which IACUC will conduct the review; all animal care and use applications (protocols) are submitted to the Research Animal Resource Center (RARC) through ARROW (Application Review for Research Oversight at Wisconsin). ARROW is also used for submitting Biosafety, Human Subjects, and other compliance applications. Visit arrow.wisc.edu to get started.
Principal Investigators and their staff can find many resources to assist in the preparation and submission of animal protocols, how to use ARROW to fill out your animal protocol, and veterinary pre-review services at RARC's website: rarc.wisc.edu under the "Protocols," "IACUC," and "Animal Health" tabs.
Training: "Animal User Orientation," a web-based learning module, is required of all animal users in order to access animal facilities and be named on animal protocols. To access this short (>20 minutes) training go to rarc.wisc.edu and click on "Take Animal User Orientation" on the left-hand margin. Once the "Orientation" is complete, additional training may be required based on the species you plan to use and if you plan to perform animal surgeries. You will be notified of specific requirements after you complete the "Orientation." To view the campus' animal user training policy and required training matrix, see:
RARC offers several other training modules in techniques, record-keeping, and other research-related areas, both in-person and online at no cost to students or researchers. Visit www.rarc.wisc.edu and click on "Training" to view all offerings.
The University Health Services (UHS) Occupational Medicine Program promotes human health in the animal research environment and offers various pre- and post-exposure services for faculty, staff, students and affiliates. Enrollment in the Occupational Health Program via completion of the Animal Handler Risk Questionnaire is required of all animal users. For more information see https://www.uhs.wisc.edu/eoh/animal-contact/
A Chemical Hygiene Plan is required for the use of chemicals in research laboratories. Training (Chemical Safety Training) is highly recommended. In addition several resources exist to assist in chemical management and hazardous waste.
- Chemical Hygiene Plan (CHP): Information and a useful CHP template:
- FAQ: http://www.ehs.wisc.edu/chem-regulatorycompliance-laboratorycompliance-chpfaq.htm
- Hazardous Chemical Materials Shipping:
- LabScan (Surplus Chemical Distribution Program): http://www.ehs.wisc.edu/chem-chemicaldisposalsurplus-surpluschemicallabscan.htm
- Safety Data Sheets (SDS): http://www.ehs.wisc.edu/chem-resources-materialsafetydatasheetsinfoandrequests.htm
- Solvent Waste: http://www2.fpm.wisc.edu/chemsafety/forms.htm
- Surplus Chemicals Pick-up Form: http://www.ehs.wisc.edu/chem-chemicaldisposalsurplus-chemicalwastesurpluspickuprequestform.htm
- Waste Management: http://www.ehs.wisc.edu/chem-chemicaldisposal-surplus.htm
Many biomedical studies involving human subjects are required to be registered on ClinicalTrials.gov at the start of the study. Both the Food and Drug Administration (FDA) and International Committee of Medical Journal Editors (ICMJE) require the registration of studies, but have different requirements. Importantly, the ICMJE requires the registration of a broad range of studies, including many of those not traditionally thought of as clinical trials.
More information on the ClinicalTrials.gov registration requirements can be found on the Support for Clinical Trials Registration & Results Reporting website.
UW-Madison has legal and ethical responsibilities to review and, where appropriate, to reduce, eliminate, or manage potential financial conflicts of interest in research involving human subjects or Federal funds. There is a Conflict of Interest Committee comprised of faculty members from across campus which reviews Outside Activity Reports for potential financial conflicts of interest. The UW-Madison encourages faculty, staff, and students to engage in outside activities and to share their expertise. It acknowledges that potential financial conflicts of interest may result and are common, often unavoidable, and not necessarily problematic.
All faculty and academic staff are required to report annually (no later than April 30) any outside activity they are engaged in using the online Outside Activity Report form. All new faculty members should complete an Outside Activity Report (OAR) shortly after starting employment at the UW-Madison. This will help expedite any protocol submissions or grant proposals made before the next annual reporting period.
For more information on Conflict of Interest or to file an Outside Activity Report:
Conflict of Interest Training: https://kb.wisc.edu/gsadminkb/page.php?id=32986
- Environment, Health and Safety Training
- Various types of elective safety training are available through the compliance units within Environment, Health and Safety (EHS). For information regarding
available trainings, visit: http://www.ehs.wisc.edu/ehs-training.htm
United States Export Control regulations, including the Export Administration Regulations (EAR) and the International Traffic in Arms Regulations (ITAR), can apply to University research activities. The ITAR primarily regulates items and technology specifically designed or modified for military purposes, while the EAR regulates most other items and technology. With a few exceptions (defense services and encryption), neither the EAR nor ITAR apply to information in the public domain. Activities that may be affected by export controls include research with proprietary industry technology, international shipments of advanced scientific equipment and biological materials, participation in international research collaborations, space-related research, international travel, and use of computer software with encryption features.
The Export Control Office assists researchers in determining whether their research may be affected by the export control regulations, if export licenses are required, or whether other controls are needed to ensure that research activities are completed in a compliant manner.
For more information, please visit: https://kb.wisc.edu/gsadminkb/search.php?cat=3101
Online training (Learn@UW): https://uwmad.courses.wisconsin.edu/d2l/home Course # 1868490
All UW-Madison faculty, students, and staff who are involved in research involving human participants are required to comply with federal, state and university policies for the protection of human research participants. Relevant policies can be found in the Human Research Protection Program (HRPP) Policy Index.
If, as a new faculty member, you will be initiating new research or transferring research from your previous institution, you should contact the relevant UW-Madison IRB for more information:
CITI Human Subjects Protection Training: All UW-Madison personnel listed on a human subjects protocol must complete human subjects protection training before the protocol can be submitted to the IRB. Information on how to complete CITI human subjects training can be found in these instructions.
- Education and Social/Behavioral Science http://www.irb.wisc.edu/
- Health Sciences https://kb.wisc.edu/hsirbs/
- Health Sciences Minimal Risk https://kb.wisc.edu/hsirbs/
Prior to leaving the University, a researcher must arrange for completion or complete items on the Lab Close Out Procedures Checklist. If the researcher is not available, departmental staff must ensure completion.
Laboratory safety encompasses many departments. The Department of Environment, Health and Safety (EHS) is the best source for information and training.
Depending on the scope of your research, laboratory safety resources and requirements vary. The Department of Environment, Health and Safety has several units providing consultation services, and compliance resources. See below for an outline of EHS compliance units.
The Occupational Health office promotes health and wellness for all UW-Madison personnel and works to reduce injuries and illnesses in the workplace.
- Blood Borne Pathogens: Registration and training is required for research involving the use of human body fluids, tissues, cells, and other potentially infectious materials. For registration visit:http://www.ehs.wisc.edu/occ-research-bloodbornepathogens.htm; for training options, visit: http://www.ehs.wisc.edu/ehs-training.htm
- Ergonomics: Ergonomics services are available to campus personnel through the Occupational Health Program. For more information, visit: http://www.ehs.wisc.edu/occ-healthprotection-ergonomics.htm
- Occupational Health in Animal Research: Use of animals in research requires coordination with Occupational Health to promote safety of personnel. This typically includes training, consultation, and medical services. Training requirements were described above in the "Animal Research" section. Additional services information at: http://www.ehs.wisc.edu/occ-research-animalcontact.htm
- Respiratory Protection Program: Required and Voluntary Use of respirators requires consultation with Occupational Health. Depending on your use, requirements may include medical clearance, respirator selection and fit-testing. http://www.ehs.wisc.edu/occ-healthprotection-respiratoruse.htm
A Biosafety protocol is required for most biological agents, recombinant DNA, and chemicals that elicit a biological response. Criteria available at: http://www.ehs.wisc.edu/bio-protocol.htm
- Biological Material Exposure Response and Reporting: Procedure and program information http://www.ehs.wisc.edu/bio-emergencyresponse.htm Optional Training: Biosafety 103 Exposure Response http://www.ehs.wisc.edu/bio-biotraining-biosafetycourses.htm
- Biosafety Protocol Required Training: http://www.ehs.wisc.edu/bio-biotraining-biosafetycourses.htm All laboratory staff listed on the Biosafety Protocol must complete required training courses Biosafety 101, 104, 201 available on Learn@UW
- Biological Waste Disposal: http://www.ehs.wisc.edu/bio-wastedisposal.htm
- Hazardous Materials Shipping - Infectious and Biological Substances: http://www.ehs.wisc.edu/bio-biotraining-biohazmatshipping.htm OBS Bio-HazMat Shipping Training complies with US DOT and International hazardous materials shipping regulations for the shipment of infectious materials, biological specimens, genetically modified organisms and dry ice.
- Other Biosafety Training: Voluntary training courses for Bio Researchers and laboratory staff available for self-registration on Learn@UW. Information available at: http://www.ehs.wisc.edu/bio-biotraining-biosafetycourses.htm
- Select Agent Program: https://fpm-www3.fpm.wisc.edu/Safety/SAProgram/Home/tabid/36/Default.aspx Select Agent use requires the submission of a Biosafety protocol as well as federal registration and specific training.
The UW-Madison Office of Industrial Partnerships works with campus to aid in the development and proliferation of industry relationships on campus through the negotiation and execution of sponsored research agreements and fee for service contracts. Additionally, the Office of Industrial Partnerships works closely with campus to complete the negotiation and execution of all confidentiality agreements, data use agreements, and material transfer agreements for projects occurring on campus. All negotiations are conducted to ensure continued compliance with the University's mission, policies, and legal obligations. For more information, please visit their website.
The Office of Research Policy coordinates and facilitates research policy, compliance, and integrity activities in the Office of the Vice Chancellor for Research and Graduate Education for all University of Wisconsin Madison researchers.
Research Policy and Compliance: http://research.wisc.edu/respolcomp/
Application, approval and training are required in order to become an Authorized User of radioactive material in research. In addition, Radiation Workers require training and assignment to Authorized User.
- Application and approval forms: http://www.ehs.wisc.edu/rad-radiationforms.htm
- Training: http://www.ehs.wisc.edu/rad-training.htm
Research and Sponsored Programs promotes and facilitates the research, education, and outreach missions of the University of Wisconsin-Madison by supporting and administering extramurally sponsored programs.
- Award Management: http://www.rsp.wisc.edu/awardmgt/index.html
- Award Stats: https://www.rsp.wisc.edu/stats/
- Award Setup: https://www.rsp.wisc.edu/awardsetup/
- Award Search: https://www.rsp.wisc.edu/services/admin/awards.cfm
- Clinical Trial Agreement: https://www.rsp.wisc.edu/forms/CTATemplate.doc
- Closeout and Audit: http://www.rsp.wisc.edu/closeout/index.html
- Compliance: https://www.rsp.wisc.edu/compliance.html
- Extramural Support Policies and Procedures: http://www.rsp.wisc.edu/policies/index.html
- Finding Funding: https://www.rsp.wisc.edu/funding/
- Material Transfer Agreements: http://info.gradsch.wisc.edu/research/ip/mta.html
- PI Obligations under Research Agreements: http://info.gradsch.wisc.edu/research/ip/obligations.html
- Proposal Preparation: https://www.rsp.wisc.edu/proposalprep/ https://www.rsp.wisc.edu/forms/budgettools.html
- Routing and Approval: http://www.rsp.wisc.edu/routing/index.html
- Staff Roles and Responsibilities: http://www.rsp.wisc.edu/policies/staffroles.html https://www.rsp.wisc.edu/directory.cfm
- Subagreements: https://www.rsp.wisc.edu/awardmgt/subagmts.html
The UW-Madison strives to foster the highest scholarly and ethical standards among its students, faculty, and staff. Though extremely rare, we realize there are times when misconduct may occur in our midst and that it is our responsibility as an academic community to take steps to rectify it.
Faculty: Faculty policy II-314: l Misconduct in Scholarly Research: Procedures for Dealing with Misconduct in Scholarly Research lays out a three phase process of review.
Graduate Students: If you are concerned about misconduct, please talk to an advisor or mentor, department chair, the Associate Dean for Research Policy or the Associate Dean for Research.
Responsible conduct of research (RCR) training is required for any undergraduate student, graduate student or postdoctoral researcher supported by NSF research funding. This applies to all NSF awards granted for proposals submitted on or after January 4, 2010.
If you are working with a student who does not have a NetID, please contact Heather Mc Fadden for assistance.
Email: firstname.lastname@example.org or 608-890-2468.
RCR online training is found in Learn@UW: https://learnuw.wisc.edu/ Course # 2480630
The Stem Cell Research Oversight (SCRO) committee provides oversight for all research on campus or involving campus faculty or staff that involves either:
Stem Cell Ethics Training (CITI Training): Additionally, all personnel engaged in stem cell research will be required to take online training on stem cell ethics and policy.
- the use of human embryonic stem cells (hESCs) or their derivatives; or
- the introduction of human pluripotent stem cells (hPSCs), or their derivatives, obtained from a non-embryonic source, into non-human animals at any embryonic, fetal, or postnatal stage, if an expected effect is that human cells will be integrated into the central nervous system, testes, or ovaries of the animal.