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Office 365 - Alternatives to attaching large files

Sharing a large file instead of sending it as an attachment is advantageous because it saves space and prevents slow delivery time for those with slow connections. DoIT offers two storage solutions that provide an excellent alternative to sending large files as email attachments: UW-Madison Box and Google Drive. See step-by-step instructions below.


UW-Madison Box

UW-Madison Box is a cloud-based file storage and collaboration service. UW-Madison Box users are able to upload individual files as large as 15GB but actual upload size may be limited by the storage quota of the account.

  1. Log in to UW-Madison Box with your NetID and password
  2. UW-Madison Box - File Size Limit

  3. Upload the file to Box
  4. Creating a shared link to your file
  5. Copy the link to your email message

Repeat the steps above with each large file you need to share. Then, add any other relevant content to the email and send as usual. When your recipients visit this URL, they will be able to view or download the file


Google Drive

UW-Madison Google Apps provides you access to Google Drive, Google's cloud storage service. Files uploaded to Google Drive through UW-Madison Google Apps are covered under an educational license. UW-Madison's Terms of Services can be found here. UW-Madison Google Drive offers unlimited storage.

  1. Log in to UW-Madison Google Apps with your NetID and password using the following URL:

  2. If you have multiple UW-Madison Google Apps accounts, select your desired account from the list provided.

    Select account

    If you only have one UW-Madison Google Apps account, you will be logged into your account automatically.

  3. Upload the file to Google Drive
  4. Share the file to "Anyone with the link"
  5. Copy the link into your email message

Repeat the steps above with each large file you need to share. Then, add any other relevant content to the email and send as usual. When your recipients visit this URL, they will be able to view or download the file.


See Also:




Keywords:microsoft office 365 office365 o365 box large messages emails messages e-mails large attachments 25mb megabytes requirements sizes limitations 25 MB google drive shared sharing tickets links uploading uw-madison google apps storage sharing share gsuites   Doc ID:42214
Owner:Ara M.Group:Office 365
Created:2014-07-25 12:34 CDTUpdated:2020-04-07 08:36 CDT
Sites:Box, DoIT Help Desk, DoIT Tech Store, Google Apps, Office 365
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