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Inaccessible PDF Examples - Generated from Microsoft Access & Microsoft Word

Examples of inaccessible PDFs

PDF Generated from Microsoft Access

Thumbnail of PDF generated from Microsoft Access

PDF is Created From

  • Microsoft Access creates a report which is exported as a PDF.

Accessibility Issues

  • Primary language not set. Document title not set, nor has the title been set to be displayed in the title bar. 
  • Screen reader is not able to read content shown within the PDF. MS Access has created this PDF as an image. 
  • The link found within the HTML page, which links to this PDF, should be changed to “CALS Admin Directory (PDF, 32KB).

Possible Ways to Address Accessibility Issues

  • Create a HTML page to place the data within and the ability to print. Mail merge using MS Access. Not recommended but could tag the PDF.

PDF Generated from Microsoft Word

Thumbnail of PDF generated from Microsoft Word

PDF is Created From

  • Microsoft Word document.

Accessibility Issues

  • Headings are not nested properly. 
  • UDDSs, displayed after the station names, are not indicated that they are UDDSs. 
  • Some of the phone numbers use a “/” which the screen reader deciphers as division. 
  • To keep structure consistent, would add “Email” in front of the email addresses. 
  • There are places where many spaces are used. Empty paragraph tags are present.

Possible Ways to Address Accessibility Issues

  • Build a HTML Page for this data to be displayed in and build in for the page to be printed. 
  • Re-test for accessibility issues.
  • Could re-structure the content which would change this from being one page to many pages.

Keywords:accessibility, inaccessibility, examples, PDF, web accessibility   Doc ID:50959
Owner:Sandi A.Group:Accessibility & Usability
Created:2015-04-29 16:53 CDTUpdated:2020-04-27 10:48 CDT
Sites:Accessibility & Usability, DoIT Help Desk
Feedback:  1   2