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Former Employees - Access to Earning/Leave/Tax/Benefit Statements

This document explains how former employees (facstaff and student) can obtain copies of their earning, tax and benefit statements. When affiliation with the University of Wisconsin ends, employees lose access to HRS. This will prevent former employees from accessing their tax and earnings statements electronically. Former employees will not be able to update their address information.

Help Desk Agents - If a user is being prompted for a six digit passcode, it is because they no longer have access to the HRS application. These individuals should not be assisted with obtaining the authentication, they should be referred to the UW-Madison Service Center as outlined below.

UW-Madison employees (facstaff and student) that have recently terminated currently have access to My UW for up to 24 months, at which time access to MyUW will terminate.  Access to HRS Self Service for earning statements and tax statements will terminate on the appointment end date.   

If you are an employee and still need to get copies of documents, see contact information below:

  • Tax Statements (W-2)

    Duplicate statements can be obtained through the duplicate statement request outlined at https://uwservice.wisconsin.edu/tax/duplicate-statement-request.php

  • Benefit Statements

    Duplicate statements can be obtained by contacting (608) 262-5650 or emailing benefits@ohr.wisc.edu

  • Earning Statements

    Copies of your earning statements are available from your former Payroll office or email payroll@ohr.wisc.edu

  • Leave Statements

    Copies of your leave statements are available from your former Payroll office.

  • Mailing Address

    If your mailing address has changed, be sure to have your human resources representative update that information.

Contact Human Resources

If your affiliation with the University of Wisconsin has ended and you need access to HRS information like earnings statements or tax statements, contact the UW Service Center. You can contact them at this address: serviceoperations@uwss.wisconsin.edu.

If your mailing address has changed, be sure to have your human resources representative update that information.



Keywords:former, employee, earning, statement, tax, benefit, payroll, W2, student, facstaff, work record, HRS, self service, myuw my uw portal retired pay stub paystub w2 w-2 faculty payroll requests former employee view electronically one time password additional duplicate OTP one-time password mfa   Doc ID:6856
Owner:Annette S.Group:My UW-Madison Portal
Created:2007-12-18 19:00 CDTUpdated:2020-05-01 13:20 CDT
Sites:DoIT Help Desk, My UW-Madison Portal
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