Leaving the University - What should I do with my data?
This document is part of our Leaving the University of Wisconsin-Madison (Microsoft 365, Google Workspace, Box, Qualtrics, Zoom Workplace) collection.
This article outlines the necessary steps to back up and transfer data before university eligibility expires.
These services are often related, can be complicated due to their collaborative nature, and managed by teams who work closely together.
For information on other services and their eligibility status, please search the Help Desk KB.
What should I do to protect my data?
Step 1: Classify files you create into two categories
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Personal data: You can keep this data and will need to backup files before losing access to your account.
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University data: You will need to transfer ownership of this data to designated faculty/staff or to another University account.
Step 2: Backup or Transfer ownership of university data for each service:
Definitions:
- Backup data: Making copies of important data and storing them in a separate location
- Transfer data: Moving digital information from one location to another.
How to backup and transfer data: Microsoft 365
Backup Data:
- Leaving the University - Recommendations for Extracting Email from Microsoft 365 (Former Students)
- Microsoft 365 - Backup OneDrive for Business data
Transfer Data:
How to backup and transfer data: Google Workspace
Backup Data:
Transfer Data:
How to backup and transfer data: Box
Backup Data:
Transfer Data:
- Create project directories (recommended): UW-Madison Box - Project Directories
- Invite collaborators
- Understanding folder permissions
How to backup and transfer data: Qualtrics
Backup Data:
Transfer Data:
How to backup and transfer data: Zoom Workplace
Backup Data:
Transfer Data:
See Also
- Leaving the University of Wisconsin-Madison (Microsoft 365, Google Workspace, Box, Qualtrics, Zoom Workplace)
- Leaving the University - Microsoft 365, Google Workspace, Box, Qualtrics, Zoom Workplace (Students)
- Leaving the University - Microsoft 365, Google Workspace, Box, Qualtrics, Zoom Workplace (Faculty/Staff Retiring with IT services)
- Leaving the University - Microsoft 365, Google Workspace, Box, Qualtrics, Zoom Workplace (Faculty/Staff Retiring without IT services)
- Leaving the University - Microsoft 365, Google Workspace, Box, Qualtrics, Zoom Workplace (Faculty/Staff Gaining Emeritus/Emerita Status)
- Leaving the University - Deactivation Notifications for Microsoft 365, Google, Zoom, Box, and Qualtrics