Important tech suggestions for departing students, faculty, and staff
When graduating, retiring, or otherwise departing from UW-Madison, there are some things you should keep in mind to help make the transition as smooth as possible.
What happens to my NetID, Office 365, and other services?
- Former Students
Your NetID will remain active in perpetuity to allow access to transcript requests. As of June 30th, 2016, former students will also be entitled to an "alumni" account for Office 365, which provides access to email, calendar, tasks, and contacts. For more information, please see Office 365 - What should I expect when I am no longer a Faculty, Staff, or Student?.
The UW Alumni Association also offers a free email account to former students. For more information, please see Email Access for UW Alumni.
You may lose eligibility for other services, including other services related to Office 365, per individual service policy. You should take the time to review the data you have stored in services such as Box, Google Apps, and OneDrive, and back up any important information.
- Former Employees (Emeriti, please see below.)
Former employees will remain NetID-eligible for two years following the end of their appointment to allow access to MyUW payroll and tax information.
You may lose access to other services, such as Box, Google Apps, and Office 365, per service policy. You should take the time to review the data you have stored in these UW services and back up any important information.
For information on how your access to Office 365 may change, please see Office 365 - What should I expect when I am no longer a Faculty, Staff, or Student?.
- Emeriti and Retirees
Emeriti and retirees who are granted a Special Authorization (SpecAuth) or Person of Interest (POI) record by their Human Resources department will retain access to their NetID as long as this record is in place. As of June 30th, 2016, emeriti and retirees with this designation will also be entitled to an "emeriti" account for Office 365, which provides access to email, calendar, tasks, and contacts. For additional information, please see Office 365 - What should I expect when I am no longer a Faculty, Staff, or Student?.
You will also retain access to DoIT services, however, you will lose access to other services related to Office 365. You should take the time to review the data you have stored in other Office 365 services such OneDrive and OneNote, and back up any important information. Services not provided by DoIT, such as those offered by your department, may still be subject to deprovisioning per individual policy.
How can I back up my data if I am losing access to a service?
Transfer email and contacts from Office 365 to another email provider (see Office 365 - Moving to Another Email Service)
Save any files you're storing in UW Madison Box or your UW-Madison Google Apps account to your computer or web-based storage (e.g. Dropbox)
Many other services on campus require a NetID to access, so you should err on the side of caution and backup any content that you may need before you leave the University. NetID deactivations are not currently being processed, however, it is advised that you backup data now to avoid losing important content in the future.
What about buying WISC software and the Tech Store?
Your eligibility to buy from the Wisconsin Integrated Software Catalog and from the DoIT Tech Store ends when you leave UW-Madison (e.g., commencement or last day of employment). If you want to take advantage of the deals these services offer, make sure you do so before you leave. Graduating seniors should make purchases before commencement.
What if I'm retiring?
Retired/emeritus faculty and staff are handled differently from faculty/staff and students who are leaving the University. Emeritus and retired facstaff will retain eligibility for DoIT services, but must make sure that their retiree or emeritus status is properly reflected in University records. See NetID - Eligibility Policy for more information about NetID eligibility.
If you have any questions about how leaving UW-Madison will impact your DoIT services, please feel free to contact the DoIT Help Desk for assistance.