Term Withdrawal FAQ

This page provides a list of questions a Student may have regarding the term withdrawal process

Withdrawal Process

What are the steps of the withdrawal process?

What is the difference between withdrawing and dropping?

Where can I find important deadline dates?

Do I need to pay tuition/fees if I withdraw? Or if I've already paid, will I get a refund?

Does this withdrawal automatically drop my courses in future terms?

Classes haven't started yet.  Do I need to withdraw?

How do I know if my withdrawal has been approved?

What if I am enrolled in a modular (short session) course?

Why does the form ask me to provide a reason for withdrawal?

Oops, I changed my mind.  Can I cancel my withdrawal request?

I have more questions about withdrawing.  Who should I talk to?

Financial Aid Funding

How will withdrawing affect my federal, state, and institutional financial aid?

If I withdraw will I have to repay scholarships from my academic department or private donors?

If I withdraw am I eligible for future financial aid?

I am a graduate student with a RA/TA/PA/fellowship.  Will I lose my tuition remission if I withdraw?

I am a graduate student with a RA/TA/PA/fellowship. Will my health insurance be affected?

I have a student hourly job on campus.  Will this be affected by withdrawing?

How does withdrawing affect my University Housing contract or private lease?

Academic Standing Implications

How will withdrawing affect my transcript?

Will my GPA be affected?

Will these credits count toward my degree?

How will withdrawing affect my progress toward completing my degree?

ReEntry/Readmission

I plan to return to my studies next term.  Do I need to reapply?

Eligibility Implications

Will my International Student Visa status be affected by withdrawing?

Am I still eligible to participate in university athletics after I withdraw?

Can I still live in campus housing after I withdraw?

How does withdrawing affect my enrollment in the Student Health Insurance Plan (SHIP)?

Will I have access to university libraries after I withdraw?

Can I use university recreational facilities after I withdraw?


Withdrawal Process

What are the steps of the withdrawal process?

  1. You submit a withdrawal request via Student Center in MyUW.  You will receive an email confirming that you submitted this request

  2. Your withdrawal request is routed electronically to your Academic Dean's Office for review.

    • If your request is denied by your Academic Dean's Office, you will be notified by email. 
    • If your request is approved by your Academic Dean's Office, the withdrawal request will be routed electronically the Office of the Registrar for processing. (If you are an international student on a J-1 or F-1 visa, the withdrawal request will be first be electronically routed to the International Student Services for review before being routed to the Office of the Registrar.)
  3. Once your withdrawal request is processed by the Office of the Registrar, you will receive an email confirming the process is complete.

What is the difference between withdrawing and dropping?

The university uses the term 'drop' to indicate dropping a single course and the term 'withdrawal' to indicate dropping all courses during a given term.  (Note: You can drop all of your courses prior to the start of a term without going through the withdrawal process.  This is considered 'canceling your enrollment'.)

Where can I find important deadline dates?

Visit the Office of the Registrar's website http://registrar.wisc.edu/, or click on the calendar icon next to each of your courses in MyUW Student Center.  You will also be prompted to review the tuition adjustment schedule during the withdrawal request steps.

Do I need to pay tuition/fees if I withdraw? Or if I've already paid, will I get a refund?

It depends on the date you withdraw.  The Registrar will determine the amount of fees assessed or refund due according to the official date you submit the withdrawal request in MyUW Student Center and the official adjustment/refund schedule.  The refund schedule can be found at http://registrar.wisc.edu/, or click on the calendar icon next to each of your courses in MyUW Student Center.  You will also be prompted to review the tuition adjustment schedule during the withdrawal request steps.

Does this withdrawal automatically drop my courses in future terms?

No.  If you have enrolled for future terms and do not plan to attend the university those terms, you will need to go to your Student Center and drop all courses selected for that term.  This will 'cancel your enrollment' for that term. 

Classes haven't started yet. Do I need to withdraw?

No.  You can drop all courses (also known as 'canceling your enrollment') via MyUW Student Center.

How do I know if my withdrawal has been approved?

You will receive a verification email from the Office of the Registrar, after your academic dean and any other necessary offices (ISS and/or Athletics) have approved the withdrawal. 

What if I am enrolled in a modular (short session) course?

If you have completed one modular course or more you cannot withdraw from the term, but may drop your remaining courses if it is prior to the drop deadline. The completed course(s) will remain on your transcript.  If it is past the drop deadline, consult your academic dean's office immediately.

Why does the form ask me to provide a reason for withdrawal?

This helps the university understand why students are withdrawing. It also provides the academic dean reviewing your request some background about your decision.

Oops, I changed my mind. Can I cancel my withdrawal request?

You will need to contact your academic dean's office as soon as possible.  See the list below.

I have more questions about withdrawing. Who should I talk to?

Please contact your academic dean's office, listed below.

 Type of Student

 Academic Dean's Office

 Grad Students

 217 Bascom Hall

 Law Students

 5105 Law

 Medical Students

 2150 HSLC

 Pharm D Students

 1203 Rennebohm Hall

 Doctor of Physical Therapy

 1140 Med Sci Center (MSC)

 Master of Public Health

 1140 Med Sci Center (MSC)

 Veterinary Medicine

 Rm 2268, 2015 Linden Dr.

 Master of Physician Assistant  Rm 1278, 750 Highland Ave (HSLC)

 Undergrad and College Special Students:

 

 Ag & Life Sciences

 116 Ag Hall

 Business

 3150 Grainger Hall

 Education

 139 Education Bldg

 Engineering

 2620 Engineering

 Engr First Year

 1150 Engineering

 Human Ecology

 B312 Sterling Hall

 Letters & Science

 110 Ingraham Hall

 Clinical Laboratory Science

 1140 Med Sci Center (MSC)

 Nursing

 K6/146, Clinical Sci Center

 Pharmacology & Toxicology

 1203 Rennebohm Hall

 Division of Continuing Studies:

 

 University Specials

 21 N. Park St, 7th floor

 Guest Students

 21 N. Park St, 7th floor

Financial Aid Funding

How will withdrawing affect my federal, state, and institutional financial aid?

For Fall/Spring Terms: It will depend on when you withdraw. If you withdraw after the 60% point in the term then no federal refund calculation is required and you are entitled to all the funds disbursed to you, see http://www.finaid.wisc.edu/261.htm for specific dates each term. If you withdraw any time before the 60% point in the term you may be required to repay portions of the financial aid you received. Any tuition refund will also be applied to repaying aid in order: federal, state and institutional. Worksheets used to calculate the amount of federal funds to be returned are available upon request.

For Summer Term: It will depend on when you withdraw. If you withdraw after the 60% point of the total days for which you were enrolled for the Summer term then no federal refund calculation is required and you are entitled to all the funds disbursed to you. If you withdraw any time before completing 60% of your enrollment for your combined summer sessions you may be required to repay portions of the financial aid you received. Any tuition refund will also be applied to repaying aid in order: federal, state and institutional. Worksheets used to calculate the amount of federal funds to be returned are available upon request

If I withdraw will I have to repay scholarships from my academic department or private donors?

There is no one standard answer. It is up to the individuals and organizations providing the scholarship. You should contact the scholarship provider to ask what the policy is on your specific scholarship. Some scholarships are renewable and withdrawing could affect your future eligibility for that scholarship.

If I withdraw am I eligible for future financial aid?

Yes, with a couple of provisions: that you fulfilled any requirement to repay federal funds from the term you withdrew from and are not jeopardized by failing to make financial aid satisfactory academic progress, i.e.  a 67% completion rate of all credits attempted, as a cumulative see http://www.finaid.wisc.edu/259.htm . Repayment includes paying the school for funds they returned to the Title IV programs on your behalf and the lack of a hold on your enrollment for a past due balance, see  http://www.finaid.wisc.edu/261.htm

I am a graduate student with a RA/TA/PA/fellowship. Will I lose my tuition remission if I withdraw?

For Fall/Spring Terms: In most cases yes, but it depends on the date that you withdraw. If you withdraw in the middle of a term, you will lose your tuition remission if the duration of your appointment is not sufficient to meet the 33.33% for 4.5 months appointment requirement.  See http://www.bussvc.wisc.edu/bursar/remis2.html for more information.

For Summer Term: If you had tuition remission in the Spring term, you will automatically have it for the Summer term, even if you choose to withdraw from the Summer term. However, if Summer is your first term with an assistantship or fellowship, you will lose tuition remission for the Summer if you withdraw.

I am a graduate student with a RA/TA/PA/fellowship. Will my health insurance be affected?

Benefits will end at the end of the month in which the employee terminates his or her appointment.  For example, if the appointment ends 4/13/2012, coverage will end 4/30/2012.  If a premium is deducted for the next month, it will be refunded to the employee.  Employees can continue coverage through COBRA for up to 18 months.

I have a student hourly job on campus. Will this be affected by withdrawing?

Once you withdraw, you cannot continue to hold a student hourly job.  Please be sure to tell your supervisor of your intent to withdraw.

How does withdrawing affect my University Housing contract or private lease? 

Academic Standing Implications

How will withdrawing affect my transcript? 

The following example shows how a withdrawal appears on a student's transcript.  In this example, the student dropped two courses on 10/3/11 and then on 10/27/11 withdrew completely, at which point the final course was dropped via the withdrawal process.

transcript.jpg 

Will my GPA be affected? 

No, you will receive 'DR' grades in your courses this term, which will not affect your GPA.

Will these credits count toward my degree? 

No, your courses this term will not count toward your total degree credits.

How will withdrawing affect my progress toward completing my degree? 

None of the courses you took this term will count toward your degree, which means you will likely need to retake any required courses when you return to your studies.  Consult your advisor or academic dean's office for additional information and before repeating any courses.

ReEntry/Readmission

I plan to return to my studies next term. Do I need to reapply? 

No, you will be considered a continuing student even after you withdraw and will automatically be eligible to enroll for the following term.  If you withdraw from the fall term, you will be eligible to enroll for spring courses.  If you withdraw from the spring term, you will be eligible to enroll for summer and fall courses.

Eligibility Implications

Will my International Student Visa status be affected by withdrawing?

Your status will be impacted if this is your first term at UW-Madison; please consult with International Student Services (ISS) before you withdraw. If you are a continuing student who was enrolled for the previous Spring term and will enroll for the upcoming Fall term, Summer enrollment is not required by your student visa; continuing students may withdraw for the Summer term without consulting ISS.

Am I still eligible to participate in university athletics after I withdraw? 

No, once you withdraw from the institution, or drop below full-time enrollment (12 credits for undergraduates, 8 credits for graduates), you are no longer eligible to practice or compete at the Division I level. Please contact your athletic academic advisor for more information.

Can I still live in campus housing after I withdraw? 

No, you cannot continue to live in University Housing if you are not currently enrolled.  For additional information, contact University Housing, Slichter Hall, 625 Babcock Drive, (608) 262-2522.

How does withdrawing affect my enrollment in the Student Health Insurance Plan (SHIP)? 

Once you withdraw the SHIP office will contact you.  Depending on the point in the term, you may be eligible for SHIP Continuation or for a refund.  Domestic students should visit http://www.uhs.wisc.edu/ship/terminations-refunds-domestic.shtml and international students should visit http://www.uhs.wisc.edu/ship/terminations-refunds-international.shtmlfor more information.

Will I have access to university libraries after I withdraw? 

Within about a week of your withdrawal being approved your student access to the library will be discontinued.  At that time you will see your student library privileges suspended - both your ability to check out materials and your ability to access licensed online materials via NetID authentication.  After you withdraw you may still access the libraries as a visitor.

Can I use university recreational facilities after I withdraw?

No, you must be currently enrolled to use the SERF, NAT, and other facilities.




Keywords: withdrawal, dropping, withdrawing, withdraw, drop   Doc ID: 25151
Owner: Leslie G.Group: Enrollment
Created: 2012-07-16 15:23 CDTUpdated: 2013-10-17 07:57 CDT
Sites: DoIT Help Desk, Enrollment