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Getting NetIDs for Affiliate Populations

Special Populations in Manifest allows the creation of new Identities that are NetID Eligible, but this functionality should only be used when appropriate. This document outlines when Manifest should be used to invite an affiliate and when other means, such as requesting POI status from HR or issuing a Guest NetID should be used.

Who can get a NetID?

There are several different ways that a person can obtain a NetID if they don't already have one, each with their own intended usage.

  • Traditional UW-Madison Populations. Normal eligibility, for more information please review NetID - Eligibility Policy.

    • Current faculty, staff, and students.
    • Persons eligible as HRS Person of Interest such as external contractors and emeritus faculty and staff. Contact your departmental HR office, or the UW Service Center for more information.
    • Persons in Special Authorizations[note] (or Spec Auth), departmental affiliates that act like employees, Student Employees or Interns who are not UW-Madison employees, large "traditional" affiliate populations that require Wiscard like WARF, UW Foundation, USDA, ROTC, among others. Contact for more information.
  • Manifest invitation to join a NetID-authorized group, resulting in a Special Populations (Spec Pop) identity. See below for more information.

Identities that are NetID eligible — especially (but not limited to) POIs, Special Authorizations, or invitation to Special Populations — are not inherently eligible for any services, especially services like Office365. Administrators are able to request services (Manifest - Services) for groups within Manifest. .

When should you use an invite from Manifest to create new Identities?

Identities created for people in Special Populations (Spec Pop) through an invite to a Manifest group are NetID eligible and can be added to groups and authorized for electronic services just as any other NetID can. (A NetID is a NetID is a NetID. There is no difference between them except a Guest NetID, which really shouldn't have "NetID" in the name.)

Never assume you know that someone doesn't have a NetID already: there are hundreds of thousands of people who have active affiliation with University of Wisconsin-Madison, and many more who are former students or employees. It is impossible to guess who does or does not have a NetID. Always encourage people to click "I have a NetID" and contact the Help Desk if they think they might have a NetID.

Conversely, if someone activates a NetID, they must identify that they have a NetID in the future, for example during activation or on an invite to a Manifest group. Failure to do so will create problems that have to be resolved and may result in lost data.

Identities created through Special Populations alone cannot currently be issued a Wiscard.

If you are inviting UW Health or UW Medical Foundation staff, beware that UW Health and UW Medical Foundation are already eligible for NetIDs and may already be active. The information in the warnings above is especially important.

See Manifest - Requesting Service-Enabled Groups for technical directions.

When should you issue a Guest NetID

Guest NetIDs are for temporary visitors needing wireless and VPN access only. They are not equivalent to normal NetIDs. They should not be used in cases where the person's identity is significant or a person with whom we will have a continuing relationship.

For this use, please see Guest NetID for Internet and VPN access - Service Description.

See Also:

Keywords:enterprise groups grouping gams manifest create group special authorization spec auth people affiliate pop population spec populations specpop identity   Doc ID:28825
Owner:Drew F.Group:Middleware
Created:2013-02-27 10:50 CSTUpdated:2020-01-17 15:59 CST
Sites:DoIT Help Desk, Middleware
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