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Office 365 (iOS 6) - Respond to Invitations

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This document contains instructions on using a non-Microsoft email client, such as Apple Mail or Thunderbird. Microsoft does not recommend these clients for use with Office 365, and there are often significant limitations in client functionality as a result.

Because of this, the DoIT Help Desk is only able to offer best effort support for these clients, and certain issues may require the use of a Microsoft client in order to be resolved. For more information on Office 365 client support, please see: Office 365 - Which clients/protocols will be supported?.

The following document explains how to respond to an event invitation using the iOS 6 Calendar app (iPhone, iPad, or iPod Touch).

If you have been invited to a meeting and you have enabled Invite Alerts in the iPhone Settings, when you next open iPhone Calendar after the invite has been received on the iPhone, a pop-up alert will appear saying "Invitation from " with the date and time of the meeting.

In the iPhone Calendar application an Invitations button at the bottom-right of the iPhone Calendar display will be modified to indicate the number of invitations iPhone Calendar has received. No current invitations are indicated by a non-modified image (it is a "InTray" icon). If there are unviewed invitations, the number of unviewed invitations will show in a red circle superimposed on this Invitations button. Once you view an invitation, regardless of your response, this button will no longer show invitations.

On the calendar display events with invitations to which you have not responded with either Accept or Decline appear colored gray.

When you Accept a meeting invitation, the event stays in the calendar to which it belongs and iPhone Calendar displays it in the appropriate color. When you respond Maybe to an invitation, it is removed from the Invitations list but remains gray-colored in iPhone Calendar's display to indicate its pending status. See "Tap on Gray-Colored Event" below to see how to change your response status after you have selected Maybe as a response to an invitation. When you Decline a meeting invitation, the event disappears completely. iPhone Calendar provides no mechanism to retrieve or view declined events. Once they are declined they are 'gone' and cannot be seen again on the iPhone. Acting with appropriate caution is advised.

You can respond to invitations in several ways:

Use the Meeting Invitation Notification display

  • The Meeting Invitation Notification display has two button: Close and View. Select View.
  • The Event Details display will open at the bottom of which are options for responding to the invitation: Accept, Maybe, Decline.
  • Select your desired response.

Use the Invitation button:

  • Using the Invitations button allows you to respond to all invitations at one spot. Tap on the Invitations button in the bottom-right of the iPhone Calendar display.
  • The Invitations display will show all invitations to which you have not responded. Each invitation shows the event title, time and date, the person who sent the invitation, and the invitees to the event. There are three response option buttons for each invitation: Maybe, Decline, and Accept. Tap on the button for your response to the invitation.

Tap on a gray-colored event

  • Tap on a gray-colored meeting in one of the main iPhone Calendar views. Using this method allows you to see the meeting in context and make your response decision based on the events that may surround the meeting to which you are invited. This view has a Details button which opens another display that shows more information about the meeting invitation including the response options.
  • After tapping on a gray-colored meeting, tap on the appropriate response option: Maybe, Decline, and Accept.

Keywords:microsoft office365 apple ios 6 devices iphones ipads ipod touch calendars responding replying rspv responses invites invitations attendees invited meetings events maybe declined accepted appointments o365 phone   Doc ID:31380
Owner:Help Desk KB Team .Group:DoIT Help Desk
Created:2013-07-02 12:32 CDTUpdated:2017-11-30 11:41 CDT
Sites:DoIT Help Desk, Office 365
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