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Office 365 (Apple iCal/Calendar) - Invite Groups

Best Effort Support Only

This document contains instructions on using a non-Microsoft email client, such as Apple Mail or Thunderbird. Microsoft does not recommend these clients for use with Office 365, and there are often significant limitations in client functionality as a result.

Because of this, the DoIT Help Desk is only able to offer best effort support for these clients, and certain issues may require the use of a Microsoft client in order to be resolved. For more information on Office 365 client support, please see: Office 365 - Which clients/protocols will be supported?.

This document explains how to invite groups in Apple iCal (Mac OS 10.5-7) or Calendar (Mac OS 10.8-9).

Invite Groups

To invite a Group that exists in the Address Book (Mac OS 10.5-7) or Contacts (Mac OS 10.8) application:

  • From the menu bar in iCal or Calendar, select Window then either Address Book or Contacts.
  • Click a group to show its members.
  • On your keyboard type CTRL-A to select all the group members (or from the menu bar select Edit -> Select All).


  • Click-and-Drag the selected address book entries to some day/time on the iCal/Calendar window. iCal/Calendar will create a new meeting with the selected entries.

    Meeting with selected group event

    NOTE - you cannot do this by dragging the group name. You must click on the group to show its members, select them, then drag the selected members to the iCal/Calendar window.
  • Proceed from here to modify the event's options before sending the invitations to the group members you added.

    Meeting invitation confirmation

Keywords:calendaring calendars oracle events appointments agenda tasks apple macosx ical Invite Groups 10.5 10.6 10.7 10.8 10.9 mountain lion snow leopard mavericks o365   Doc ID:32658
Owner:Help Desk KB Team .Group:DoIT Help Desk
Created:2013-08-09 10:46 CDTUpdated:2017-11-30 11:41 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Office 365
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