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LabArchives: Sharing

Sharing is a method for giving collaborators limited access to a notebook in LabArchives.

In LabArchives, sharing is a feature that is distinct from adding members (described in LabArchives: Add lab members) of your research lab/group to notebooks. Sharing:
  • Is most appropriate for colleagues and collaborators outside the UW-Madison. Sharing does not grant full access/functionality that is needed for lab members and ongoing collaborators. (See  LabArchives: Add lab members and LabArchives: Roles for more information about adding lab members and assigning roles.)
  • Automatically adds an individual to your notebook in the guest role (See LabArchives: Roles ). A guest can be given edit/read rights but retains edit rights for only 60 days.
  • Can be done at the level of a notebook, folder, page, or even entry.
  • Requires you to enter email addresses of individual(s) you want to share with and and sends an email notification to the individual(s) with a link to access your notebook/page/entry.


Note: To ensure the security and privacy of research data in notebooks, the UW-Madison LabArchives site does not include a feature that allows public sharing of a notebook, folder, page, or entry via a URL or DOI (digital object identifier). 


Keywords:Electronic lab notebook, ELN, LabArchives, sharing, guest, roles, adding collaborator, public sharing   Doc ID:43430
Owner:Jan C.Group:Electronic Lab Notebooks
Created:2014-09-05 16:52 CDTUpdated:2019-06-28 14:44 CDT
Sites:DoIT Help Desk, Electronic Lab Notebooks
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