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Office 365 (Apple Calender/iCal) - Subscribe To/Open Another Person's Calendar

Best Effort Support Only

This document contains instructions on using a non-Microsoft email client, such as Apple Mail or Thunderbird. Microsoft does not recommend these clients for use with Office 365, and there are often significant limitations in client functionality as a result.

Because of this, the DoIT Help Desk is only able to offer best effort support for these clients, and certain issues may require the use of a Microsoft client in order to be resolved. For more information on Office 365 client support, please see: Office 365 - Which clients/protocols will be supported?.

This article explains how to add another person's or resource's calendar using Apple Calendar/iCal.

Note: At a minimum, you will need to be granted "Full Details" or above in order to open a calender.

These instructions assume you have been granted appropriate permissions to the calendar you are attempting to interact with. If you have problems interacting with the calendar, contact the owner of the calendar.

Configuring Account Settings

  1. Before opening the calendar, you must first make sure that your account is set up correctly and connected to your Contacts. Go into System Preferences and click on Internet Accounts

    Internet Accounts

  2. While in Internet Accounts click the account that is linked to the resource calender you would like to add.

    Internet Account Settings

  3. Ensure that you have Calenders and Contacts selected.

Opening a Calender

Note: At a minimum, you will need to be granted "Full Details" or above in order to open a calender.

  1. Open Apple Calender/iCal
  2. Click Calender and then click Preferences.

    Preferences selection within Calendar menu

  3. While under the Delegation tab, click the plus ("+") icon to add the calendar. You will then be prompted to type in the name of owner of the calender (or the name of the Resource calendar) which you are trying to access. While typing, it will automatically search through your list of contacts (GAL) for anything that matches what you have typed.
  4. Adding a Resource

  5. Make sure you check the "Show" option after searching for the calendar you have access to. It will show up on your calendar until you come back to the settings and uncheck the "Show" option.

Keywords:microsoft o365 sharing share delegates delegation permissions access rights assigning granting subscribing resource gmail google   Doc ID:47045
Owner:Help Desk KB Team .Group:DoIT Help Desk
Created:2015-02-11 14:23 CDTUpdated:2017-11-30 11:41 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Office 365
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