UW-Madison Google Workspace - Getting started with My Drive and Shared drives

Google Drive is a file storage and synchronization service. Access files across multiple devices. Seamlessly collaborate with colleagues using Google Drive.

Google Drive

Google Drive offers two types of file storage to manage files:

  • My Drive
  • Shared Drives

View and print a quick start guide on Google Drive.

My Drive

My Drive is your personal storage where you can upload and store all of your files online. You can share these files with your team and access them from any computer, smartphone, or tablet.

Learn more about My Drive.

Note: Google also has offline editing capabilites. Learn more about Google Drive using offline.

Shared Drives

Google Shared Drives are shared spaces where teams can easily store, search, and access their files anywhere, from any device.

Learn more about Shared Drives.

Note: UW-Madison Google administrators cannot move folders from My Drive to Shared Drive on behalf of a user as described here: https://support.google.com/a/answer/7374057?hl=en#zippy=%2Cmove-drive-folders-to-shared-drives-as-an-admin .

We are unable to offer this option because this process breaks the folder's original folder/file structure and file permissions. Once a folder is moved from My Drive to a Shared Drive, the user will need to recreate the folder structure and reassign permissions again.

We are also unable to grant users admin permissions to their Google account to move folders from My Drive to Shared Drive as noted as another option in the same article. The admin role grants the individual access to the entire university's Google Drive settings.

Individuals who need to move folders from My Drive to Shared Drive will need to do so manually. We apologize for the inconvenience.


Learn more about the differences between My Drive and Shared Drives.

See also:

KeywordsGoogle Drive Google Apps UW Madison Getting Started how to Shared Drives shared storage My Drive shared drives google administrator move folders to shared drives users files cannot   Doc ID54171
OwnerChristina G.GroupUW Google Apps
Created2015-07-21 12:42 CSTUpdated2023-06-12 15:08 CST
SitesDoIT Help Desk, Google Apps
Feedback  11   1