Office 365 - Troubleshooting Options

This document will provide an overview of tools and options that are available for troubleshooting problems that you will be using in conjunction with opening a case with our Office 365 Team.



  •  Remote Connectivity Analyzer
    • The Remote Connectivity Analyzer tool provided by Microsoft will provide a diagnosis and hopefully help pinpoint the cause of any errors you may experience when using an Outlook client. This often includes your client disconnecting after a period of time or not connecting at all. Follow the steps below to use this tool

      1. Navigate to https://testconnectivity.microsoft.com/.
      2. Click the tab labeled "Office 365."
      3. Click the bubble next to "Outlook Connectivity" or "Outlook Autodiscover" depending on which test you would like to perform.
      4. Fill in the fields as follows:
        • Email address: netid@wisc.edu
        • Microsoft Account: netid@wisc.edu
        • Password/Confirm Password: Your NetID password
      5. Make sure "Use Autodiscover to detect server settings" is clicked.
      6. Click the box next to "I understand that I must use the credentials of a working account from my Exchange domain to be able to test connectivity to it remotely. I also acknowledge that I am responsible for the management and security of this account."
      7. Enter the verification code and click "Verify."
      8. Click the button "Perform Test" located at the bottom of the page.
      9. From the tests results, there will be an icon located in the top right. When hovered over, it will read "Save as HTML." It would be useful to save this, incase you need to open a case in which you would then be able to provide us with this information.

        test results



  •  Office Configuration Analyzer Tool (OffCAT)
    •                 <p>The Microsoft Office Configuration Analyzer Tool (OffCAT) provides a detailed report of your installed Office programs. This report includes many parameters about your Office program configuration. It also highlights known problems that are found when OffCAT scans your computer. For any problems that are listed in the report, you're provided a link to a public-facing article (usually a Microsoft Knowledge Base article) about each problem so that you can read about possible fixes. If you're a Helpdesk professional, you can also save the report to a file so that it can be viewed in OffCAT on another client on which the tool is installed.</p>
      
                      <p><strong>For Windows Clients</strong></p>
                      <p>For complete details on how to use this tool, review <a href="https://support.microsoft.com/en-us/kb/2812744" target="_blank">Microsoft's online documentation</a>.</p>
      
                      <p><strong>For Mac OS Clients</strong></p>
                      <p>There is not Office Configuration Analyzer Tool (OffCAT) at this time.</p>
      
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  •  Inbox Repair Tool
    •                 <p>This process will describe the process to repair your Offline Storage Table (OST) or Personal Storage Table (PST) file. This often helps clear up problems users may experience when working with email in an Outlook desktop client. </p>
      
                      <p><strong>For Windows Clients</strong></p>
                      <ol><li>Make sure your Outlook client is closed.</li>
                          <li>Navigate to "This PC."</li>
                          <li>Open your local disk drive (C:) by double-clicking it.</li>
                          <li>Double click the folder labeled "Program Files."</li>
                          <li>In the search field, type "scanpst.exe." If you were unable to find the file, go back and click the folder labeled "Program Files (x86)"" and try the search there.</li>
                          <li>Double-click Scanpst.exe. You will need to enter the .pst/.ost file you would like to repair. You can click "Browse" and navigate to C: &gt; Users &gt; your account &gt; AppData &gt; local &gt; Microsoft &gt; Outlook to search for the file you would like to repair.</li>
                          <li>Click the "Start" button and wait for the scan to finish.</li>
                              <p><img src="/images/group141/60885/scan_pst.PNG" title="run scan pst" alt="run scan pst" width="364" height="303" /></p>
                          <li>If any errors are found, you will be given the option to repair the file. Simply click the "Repair" button.</li>
                      </ol><p>Note: <a href="https://support.office.com/en-us/article/Repair-Outlook-Data-Files-pst-and-ost-25663bc3-11ec-4412-86c4-60458afc5253" target="_blank">Scanpst</a> additional resource.</p>
                      <p><strong>For Apple Clients</strong></p>
                      <p>There is not inbox repair tool for Mac OS clients at this time.</p>
      
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  •  Calendar Repair Tool (CalCheck)
    •                 <p>The Calendar Checking Tool for Outlook is a command-line program that checks Outlook Calendars for problems. To use this tool, the Outlook calendar must reside on a Microsoft Exchange Server. The tool does not work with IMAP, with POP3, or with other non-Exchange mail servers. The tool opens an Outlook profile, opens the Outlook Calendar, and then checks several things such as permissions, free/busy publishing, and auto booking. Then, the tool checks each item in the calendar folder for problems that can cause items to seem to be missing or that might otherwise cause problems in the Calendar.</p>
      
                      <p><strong>For Windows Clients</strong></p>
                      <p>For complete details on how to use this tool, review <a href="https://www.microsoft.com/en-us/download/details.aspx?id=28786" target="_blank">Microsoft's online documentation</a>.</p>
      
                      <p><strong>For Mac OS Clients</strong></p>
                      <p>There is no calendar repair tool at this time.</p>
      
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  •  Network Performance Troubleshooting video
    • The Network Performance Troubleshooting video is provided by Microsoft which will cover the most common issues causing performance problems when connecting to Office 365, how to test for them, and how to resolve them: view video.



  •  Recreate OST File in Outlook for Windows
    • An OST file (.ost) is an offline folder file in Microsoft Outlook. Offline folders make it possible for the user to work offline and then to synchronize changes with the Exchange server the next time they connect. The ability to work offline is useful in environments with limited or unreliable connectivity. If you encounter problems with an offline Outlook Data File (.ost), the file can be re-created by downloading a copy of your items again. We don't recommend repairing an offline Outlook Data File, so if your offline data file isn't usable, you should re-create it by doing the following:

      1. Make sure your Outlook client is closed.
      2. Use the instructions in the following document to locate the OST file: Outlook Data Files (.pst and .ost).
      3. Open File Explorer.
      4. Go to the folder location of the OST file and delete it.
      5. Close File Explorer.
      6. Restart Outlook.
      7. Confirm/Reset Office Application Authenticated account - detailed below.

      Important: Depending on the size of the account configured in Outlook, it may take up to an hour for Outlook to recreate the OST file and for Outlook to return to normal status - please be patient.



  •  Enable Logging

    • Enable Logging

      For Windows Clients

      Microsoft Outlook has an option that allows the user to turn on logging for certain Outlook features. The log data that is created by this process would be collected and used to further troubleshoot a problem you are experiencing. Either our support staff or Microsoft's will be asking for this data, so follow these instructions to enable this feature in Outlook for Windows.

      1. Start Outlook.

      2. Click the File and from here click Options.
      3. Click the Advanced tab located on the left.
      4. Locate the section labeled Other and check the box labeled Enable troubleshooting logging (requires restarting Outlook).
      5. Exit and restart Outlook.

      After you have turned on logging, the files will be stored in a folder in the folder. By default, the Temp folder is located in the \AppData\Local folder.

                      <ul><li><strong>c:\Users\username\AppData\Local\Temp</strong></li>
                      </ul><p> After navigating to the files, you will want to highlight them all and then right click them and click <strong>Send to</strong> and click <strong>Compressed (zipped) folder</strong> so you can easily supply these to either our's or Microsoft's support staff. </p>
      
                      <p><strong>For Mac Clients</strong></p>
                      <ul><li><strong>Outlook for Mac:</strong>
                              <ol><li>From the <strong>Window</strong> menu, click <strong>Sync Errors</strong>.</li>
                                  <li>The <strong>Sync Errors</strong> window will appear, click the gear icon.</li>
                                  <li>Select the option labeled <strong>Turn on logging for troubleshooting</strong> and click <strong>OK</strong>.</li>
                                  <li>Close the Sync Errors window and restart your client.</li>
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                          <li><strong>Outlook for Mac 2011:</strong>
                              <ol><li>From the <strong>Windows</strong> menu, click <strong>Error Log</strong>.</li>
                                  <li>The <strong>Error</strong> window will appear, click the gear icon.</li>
                                  <li>Select the option labeled <strong>Turn on logging for troubleshooting</strong> and click <strong>OK</strong>.</li>
                                  <li>Close the Error window and restart your client.</li>
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                      </ul><p>Once you have enabled logging, it is a good idea to try and reproduce the problem you are experiencing and then disable logging by following the steps above again to deselect the logging option. You can find the logs located in the following locations:</p>
                      <ul><li>Outlook for Mac: <strong>~/Library/Containers/com.microsoft.outlook/Data/Library/Logs/</strong></li>
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  •  MFCMAPI Tool
    • For Windows Client

      Microsoft provides messaging application programming interface (MAPI) tool to help diagnose problems that are being experienced with Outlook. Please note that this tool is very powerful and is mainly used to delete corrupt data and once deleted it is permanently deleted. You can download the tool from here http://mfcmapi.codeplex.com/.

                                          <p><strong>Important:</strong> Because this tool is so powerful, we highly recommend that you only use this tool when working alongside a Microsoft Technician or Office 365 Support employee. This will ensure that nothing is accidentally deleted or corrupted while using this tool.</p>
                                          <p>One common problem that has been solved when using the MFCMAPI tool is an error that appears when trying to access certain options through the Outlook on the web application. If you are experiencing an issue similar to this, then you can attempt to follow the steps provided below to resolve the issue. Before using this method, you will need to configure your Outloook desktop client and profile. For instructions on how to configure your desktop client, you can go here: <a href="page.php?id=28350&no_frill=1" rel="noopener noreferrer" target="_blank">Office 365 - Set up your mobile device or desktop client</a>.</p>
                                          <p>Another issue is when attempting to delete a folder/calendar, but it reappears after some time - <a href="https://www.howto-outlook.com/howto/hidemovedeletemfcmapi.htm#mfcmapi" target="_blank">additional resources</a>.</p>
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                                          <ul id="toggle11" class="toggle"><li>&nbsp;<a name="_rca">Instructions</a>
                                          <ol><li> Download the MAPI tool if you have not already, the link is provided above. </li>
                                             <li> Before continuing, ensure that an Outlook desktop client is not running and that you do not have the Outlook Web application open in your browser.</li>
                                             <li> Open the MFCMAPI tool on the machine you are using.</li>
                                             <li> Go to Tools -&gt; Options -&gt; and tick the boxes next to <strong>Use the MDB_ONLINE flag</strong> and <strong>Use the MAPI_NO_CACHE flag</strong> and click <strong>OK</strong>. </li>
                                             <li> Go to Session -&gt; Logon... -&gt; and choose your Outlook profile. </li>
                                             <li> Double click your mailbox from the list and it will open it in a new window. </li>
                                             <li> On the new page, right click <strong>Root Container</strong> and click <strong>Open associated contents table</strong>.</li>
                                             <li>On the Hidden Contents table tab, sort the columns header and scroll to the right until you see the Message Class details for each entry. </li>
                                             <li> For the three following entries, please Right click on the entry -&gt; Delete Message -&gt; Permanent Deletion (unless delete to deleted items retention is available)
                                                <ol><li>IPM.Configuration.Suite.Storage</li>
                                                   <li>IPM.Configuration.OWA.UserOptions</li>
                                                   <li>IPM.Configuration.Agregated.OWAUserConfiguration</li>
                                                </ol></li>
                                             <li> Once finished with the above steps, you can simply close the MFCMAPI tool by hitting the X button in the top right corner.</li> 
                                             <li>Login to the Outlook Web application and determine whether or not you are experiencing issues accessing certain options.</li>                
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