UW-Madison eText Pilot - Opt-out Considerations and Guidelines

This document summarizes the UW-Madison Engage eText Pilot opt-out process and links to the corresponding opt-out request form.

One of the primary goals of the pilot is to reduce the costs of course materials for students while enhancing the student learning experience.

In order to substantially lower costs, and to make it as easy as possible for students to take advantage of the cost-savings and benefits of eTexts and digital learning tools (DLT, e.g., homework or lab software packages), the pilot was designed to automatically opt-in all students who register for participating courses. This also means that the costs of the eTexts and DLTs appear on students’ tuition bills, making it easier to apply financial aid accordingly.

While we hope that all students choose to take advantage of eTexts (and DLTs, if applicable), we understand that some may wish to opt out. To help students understand the considerations for opting out, we have put together the following information and guidelines. It is also important to note that students seeking certain accessibility accommodations can contact the McBurney Disability Resource Center for assistance.

Conditions for opting out of the UW-Madison eText Pilot

In compliance with Title IV regulations, students may choose to opt out of using an eText (and DLT, if applicable) in any course participating in the pilot in two main ways:

  1. Choose a different course section or course - In some cases, the easiest way to opt out is to simply select a different class section or course that is not participating in the pilot. If a student’s schedule or curriculum does not allow this, he/she should consult with his/her advisor as needed.
  2. Enroll in the course, but opt-out of using the eText - If selecting another class section or course is not an option, students may opt out of using the eText (and DLT, if applicable) if they are able to legally obtain identical course materials outside of the eText pilot. Note that this is not possible in cases where there is customized content. Some courses’ eTexts and DLTs (e.g., Cengage's MindTap titles and Pearson's MyLabs) have been created or customized specifically for UW-Madison only. In these cases, the content is only available to students who remain in the pilot. 
    • The preferred opt-out deadline is 30 days prior to the start of the semester. To opt out, please see the How to Opt Out section at the end of this document.
    • All eText refunds follow standard tuition refund dates. Any refunds requested after the standard tuition refund dates have passed can be requested if they meet the specific criteria outlined in eText Pilot - About UW-Madison eText fees and appeals (UW-Madison)
If your role in a course is something other than student, please refer to these notes before opting out.
  • If you are an instructor or teaching assistant (TA), you will have access to the eText at no extra cost to you. You do not need to opt out.
  • If you are a senior guest auditor, you must opt out to avoid being charged. 
  • If you are an observer, you will have access to the eText at no extra cost to you. You do not need to opt out.

Things to Consider

Before opting out, please consider the following:

This list is not comprehensive as you may miss other benefits depending on the specific course and instructor.

How to opt out

The Spring 2020 refund period for course materials and tuition has now passed. For more information on UW-Madison dates and deadlines, please review the registrar's dates and deadlines website.