Help Desk (Retiree without IT Services) - Steps to take before losing access to Office 365, Google, Zoom, Box, and Qualtrics

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Why am I losing access?

Your affiliation type determines how your access to affected IT services will change when you leave the University. Please see the chart below to learn more.

University Affiliation Type	Reason for Affiliation Type	Access to OFFICE 365	Access to GOOGLE	Access to ZOOM	Access to BOX	Access to QUALTRICS
Retiree*	HR updated your employment status to indicate you are a retiree with no continued access to campus IT services	Lose access to all affected IT services

*Retirees are not automatically granted continued access to campus IT services and will need to apply to retain access. Contact your HR department to learn more.

When will I lose access?

View the service-based deactivation timeline to see when your access will change.

What should I do next?

Step 1: You are encouraged to classify data that you created into two categories:

1. Personal data: You can keep this data and will need to backup files before losing access to your account.

2. University data: You will need to transfer ownership of this data to designated faculty/staff or to another University account.

Step 2: Once you organize your data, your next step will be to either backup or transfer ownership of that data:

	Backup personal data		Transfer ownership of University data
Office 365	Office 365 - Email backup strategies	Office 365 - Backup OneDrive for Business data	Office 365 - Preserving organizational data due to a position change or retirement
Google	UW-Madison Google Workspace - Preserve your data		UW-Madison Google Workspace - Transfer folders and files from My Drive to Shared Drives UW-Madison Google Workspace - Transfer Google Workspace data to another Google account
Zoom	If applicable, download cloud recordings and/or export past meeting information.		If applicable, share cloud recordings and/or past meeting information with current UW-Madison colleagues.
Box	UW-Madison Box - Preserve your data		Box - Transferring Folder Ownership
Qualtrics	UW-Madison Qualtrics - Preserving your data		UW-Madison Qualtrics - Transfer ownership of your survey

Important Note: Once your appointment or student status changes, you will lose access to OneDrive and your license for Outlook desktop client will expire approximately 25 days after the change.

For retirees and emeriti:

• Privileges for UW-Madison Retirees and Emeriti
• UW-Madison Retirement Association - Guide to Emeritus Status

See Also:

• Help Desk - Resources for Office 365, Google, Zoom, Box, and Qualtrics account changes or deactivations
• Help Desk - Deactivation Notifications for Office 365, Google, Zoom, Box, and Qualtrics