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e-Reimbursement - Traveler no longer has entry authority for their own expenses

It is possible to change your delegate entry authority so that you no longer have authority to enter expense reports or travel authorizations for yourself. This will prevent you from entering your own expenses until the problem is resolved.

When clicking on "Create" in the e-Reimbursement - Expenses quick links box to create a new expense report, you will receive a prompt with a search field and a tab labeled "Add a New Value" as shown below. This will generally appear either if you are assigned as an Alternate for someone else or do not have entry authority at all. Note: Main menu navigation is: Employee Self-Service > Travel and Expense Center > Expense Report > Create

Expense report search bar

If you click on the magnifying glass icon to perform a blank search, the system will return all users for which you are assigned as an Alternate. This may display multiple users but should always include yourself. If you are instead taken directly to expense entry for another person instead of yourself or receive an error that "No matching values were found" when searching, as shown below, then you may no longer have entry authority for yourself.

Authorize Employee error - wrong employee


Click on "Assign an Alternate" in the e-Reimbursement quick links box.


If your name is not listed in the Authorize Users page, then you can try the following:

  1. If only one person is listed and that person no longer needs authority to enter expenses on your behalf, click on the minus sign to remove that user.
  2. Click on the plus sign to add a new line and enter your Employee ID.
  3. Click the Save button. 

Keywords:ATS TER automated travel system report alternate proxy delegate entry authority   Doc ID:8686
Owner:Graig B.Group:DoIT Help Desk
Created:2008-12-14 18:00 CSTUpdated:2018-02-14 12:56 CST
Sites:DoIT Help Desk, DoIT Staff
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