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HRS Training - Review an Employee's Paycheck Summary



This document explains how to review an employee's paycheck summary.

Before using this guide, an employee should know/have the following:

  • HRS login ID and password

There are two ways to review an employees paycheck. The Review Paycheck page provides a very detailed view of an employees paycheck. The Review Paycheck Summary page provides a condensed view of a paycheck. Both methods are described below.

To review an employee's paycheck:
  1. Log in to HRS through the payroll coordinator interface.

  2. Go to Main Menu > Payroll for North America > Payroll Processing USA > Produce Payroll > Review Paycheck.

  3. Fill in the desired search criteria and click the Search button to search for the desired pay check.
    • Pay Period End Date:  Enter the pay period end date for the paycheck you would like to view. If this field is left blank, the search will list all paychecks for the specified employee.
    • EmplID:  Enter the employee ID of the employee you wish to search for.

    16882-search_employee.png


  4. Click the UWS link for the desired pay period.

    16882-search_employee_results.png


  5. There are four tabs on the Review Paycheck page.
    • Paycheck Earnings
    • Paycheck Taxes
    • Paycheck Deductions - There are two Paycheck Deductions tabs. Each one contains different information about deductions.

    16882-review_paycheck.png

 

    • The Paycheck Status and Paycheck Option will be shown under the Paycheck Information section of the Review Paycheck screen.  During the weekly calc cycle, the Paycheck Status will remain "Calculated" and the Paycheck Option will remain at "Check" until the payroll has confirmed.  At that time, the Status will change to "Confirmed" and the Paycheck Option will reflect either "Check" for paper or "Advice" for direct deposit.

 

 

paycheckstatus_advice

 

 

 

    • When checks are incorrect and need to be reversed, the Paycheck Status and Paycheck Option will change.  Once a check is confirmed as a reversal, the check it reversed will update to the status of "Reversed" and the Paycheck Option will remain at "Advice." 

 

 

paycheckstatus_reversed

 
    • The reversing entry will have a status of "Confirmed" and the Paycheck Option of "Reversal."

 

paycheckstatus_confirmed

 

 

 

To review an employee's paycheck summary:

  1. Log in to HRS through the payroll coordinator interface.

  2. Go to Main Menu > Payroll for North America > Payroll Processing USA > Produce Payroll > Review Paycheck Summary.

  3. Fill in the desired search criteria and click the Search button to search for the desired pay check summary.
    • Pay Period End Date:  Enter the Pay Period End Date for the paycheck you would like to view. If this field is left blank, the search will list all paychecks for the specified employee.
    • EmplID:  Enter the employee ID of the employee you wish to search for.

      16882-search_employee_summary.png

  4. Click the UWS link for the desired pay period.

    16882-search_employee_results.png


The Paycheck Summary has three sections which can be expanded to view their associated information.

  • Earnings
  • Deductions
  • Taxes

16882-review_paycheck_summary.png

16882-review_paycheck_summary_expanded.png




Keywords: HRS payroll employee earnings taxes deductions tax deduction training   Doc ID: 16882
Owner: Donna S.Group: Human Resource System (HRS)
Created: 2011-02-12 19:00 CDTUpdated: 2014-04-09 12:52 CDT
Sites: Human Resource System (HRS)