BN - Half Time Compliance Report

GENERAL DESCRIPTION:

University Staff Temporary, Academic Staff Hourly, and Academic Staff Lump Sum Employees covered by the Wisconsin Retirement System (WRS) who work less than full time need to be monitored by Campus Benefit Administrators to ensure they are paying the correct rates for health insurance. WRS covered employees who are working less than 50% and University Staff Temporary employees with one appointment are required to pay 50% of the total premium for State Group Health Insurance. Employees covered by the WRS who work more than 50% are entitled to receive the full employer share of the premiums. Employees who have a permanent FTE change above or below the 20 hour threshold on a permanent basis will need to have their Health Rate Field on the UW Benefits Tab on Job Data updated in order to drive the correct rates for State Group Health insurance. Campuses should periodically run the Half Time Compliance Audit Report to monitor their staff and make changes as needed. It is recommended that Campus Benefit Administrators consult with HR staff on their campuses to confirm intent prior to making any changes on Job Data.

PROCESS CONSIDERATIONS:
You may click on the links below to navigate directly to a section:

PROCEDURE STEPS:
1.  Navigate to:  Benefits > Reports > Audits > Half Time Compliance Audit
2.  Search for an existing Run Control value or click on Add a New Value if you want to create a new Run Control value.
3.  The Run Control Page will be displayed.  Note that you are able to choose running the report using a date range or a specific PayRun ID.  You can also limit results by campus.
Run Control Page

4.  In this case, we will run the report using the PayRun ID and limit the results by a specific campus.  Click the Run button.

     NOTE:  If campus is left blank, all campuses within your security limitations will run.

Run Button

5.  You will be redirected to the Process Scheduler page.  Click the OK button.

OK Button

6.  You will be returned to the Run Control page and a Process Instance will be assigned.  Click the Process Monitor hyperlink.

Process Monitor Hyperlink

7.  The Process Monitor page will be displayed showing the run status of your report. 

8.  Click the refresh button until the Run Status is equal to Success and the Distribution Status is equal to Posted.  Click the Details hyperlink.

Details

9.  This will take you to the Process Detail page.  Click the View Log/Trace hyperlink to access the output report.

View Log Trace

10.  Click on the PDF hyperlink to open the report as shown below.

Report Hyperlink

11.  In addition to the Report ID, Operator ID, Business Unit, Run Date/Time, etc., the report will also have the following Fields:
report Headers

12.  The report should contain all University Staff Temporary (CL), Academic Staff Hourly, and Academic Staff Lump Sum employees for the Business Unit as shown below.
output on pay run 
output on range

13.  If/when the report indicates that an employee should be changed from the Full Employer Share to the Less Than Half Time Rate or vice versa, a Job Row must be added effective the first of the month following the pay period in which they have either met the hours threshold or dropped below that threshold provided the employee is given sufficient advanced notice.  (Payrolls that fall outside the first of the month through the last day of the month may need a payline adjustment and future retro will need to be monitored.)

14.  When the Job Row is entered to change the Health Rate Field, the employee will be moving to a new Benefit Program and consequently will appear on the MSC Event Evaluation Report.  For more information on this report, please reference the following KB document:  BN - MSC Event Evaluation Report .

For information on how to change a value on the UW Benefits Tab, please see the KB listed under Related Jobaids below.

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ADDITIONAL RESOURCES


Related KBs:
Related Links:

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