BN - MSC Event Evaluation Report

GENERAL DESCRIPTION:

Various Job Data updates may result in changes to an employee's eligibility or costs for benefits. When this occurs, Benefit Administrators need to verify if the changes are accurate and counsel the employee to ensure the employee is aware of how the job data updates will affect their benefit enrollments, eligibility, or costs, as well as obtain any required enrollment forms within specified deadlines. These changes will appear on the MSC Event Evaluation Report.

PROCESS CONSIDERATIONS:
You may click on the links below to navigate directly to a section:

REPORT OUTPUT:

Below is an example of the MSC Event Evaluation Report Headers:

MSC Event Headers


Under each Heading, employee's with a pending Event on the BAS Activity Table will be displayed broken by both Business Unit and Department, in department order. 

Below is a chart of each Job Action that creates an Event in the system, the message that will appear on the report, whether the Event is automatically closed for you or if you are required to manually close it, as well as information on how to handle the enrollments for the employee. 

For information regarding eligibility, enrollment deadlines, and access to enrollment forms, please visit the UWSHR website.

JOB ACTION - CREATES
EVENT
MESSAGE ON REPORT
 IS EVENT
AUTOMATICALLY
CLOSED

 REQUIRED PROCESS
New Hire / Rehire eligible for Graduate Assistant, University Staff, or FA/AS/LI benefits No message but a Self Service Event appears in the SS Event column YES New Employees Reference
Counsel employee on benefit rights and deadlines.

Enrollments can be done via Self Service by the employee.   Otherwise paper enrollment forms can be used and the elections must be entered using an ADM Event and processed via On Demand Event Maintenance. 

Do NOT enter enrollments through the Hire Event.

Transfer from another state agency              
Transfer YES
Transfer from a State Agency Reference
Receive Personnel Transfer Form.
Employee needs to file new applications to continue previous insurances.
 
State and Local Service both greater than zero (0)
New Hire with Prior Service
YES New Employees Reference
Counsel employee on benefit rights and deadlines.

Enrollments cannot be done via Self Service.  Paper enrollment forms are required and the elections must be entered using an ADM Event and processed via On Demand Event Maintenance. 

Do NOT enter enrollments through an MSC or any other Event.

New Hire / Rehire into LMT Benefit Program New Hire  YES Counsel employee on possible benefit rights and enrollment deadlines for TSA and/or FSA plans.

Job change from graduate assistant to University Staff or FA/AS/LI appointment
Grad Eligible for WRS
NO - requires campus to manually Finalize.

NOTE:  if you feel this is in error, do NOT Finalize the Event and open a WiscIT to the UW Service Center.  
Moving to WRS Covered Employment Checklist
Change Employment Categories Reference
Counsel employee regarding benefit changes or enrollment opportunities (e.g. State Group Life, ICI, etc) or change in State Group Health plan rates.

If the employee is currently enrolled in SGH and wants to continue to have SGH, a new enrollment form IS required.  If the employee chooses to enroll in State Group Life, or ICI, a paper application is also required.  Enrollments are processed with an ADM Event via On Demand Event Maintenance. 

Do NOT enter enrollment changes through an MSC or any other Event.

Job change from University Staff or FA/AS/LI appointment to Graduate Assistant
Grad No Longer WRS Eligible
NO - requires campus to manually Finalize.

NOTE:  if you feel this is in error, do NOT Finalize the Event and open a WiscIT
to the UW Service Center.
Counsel employee regarding benefits that are no longer available (e.g. State Group Life and/or ICI etc and provide continuation notices.  Employee may have an opportunity to enroll for Grad health plan.  A new enrollment form IS required.  Some plans employees will no longer be eligible to continue (HSA, HDHP, Health Opt Out, State Group Life, and Income Continuation Insurance).

Enrollments are processed with an ADM Event via On Demand Event Maintenance.

Do NOT enter enrollment  changes through an MSC Event.  Ineligible insurances will be terminated automatically once the Event is Finalized.

Job change from University Staff to FA/AS/LI or FA/AS/LI to University Staff
End ICI / Medical Option
NO - requires campus to manually Finalize
Change Employment Categories Reference
Counsel employee regarding benefit changes and/or enrollment opportunities.  If employee chooses to enroll in new ICI plan, a new enrollment form IS required. 

Enrollments are processed with an ADM Event via On Demand Event Maintenance. 

Do NOT enter enrollment changes through an MSC or any other Event.  Ineligible insurances will be terminated automatically once the Event is Finalized.

Job change from Benefit Program LMT to any other Benefit Program
Became Benefit Eligible
NO - requires campus to manually Finalize.

NOTE:  if you feel this is in error, do NOT Finalize the Event and open a WiscIT
to the UW Service Center.
Moving to WRS Covered Employment Checklist
New Employees Reference 
This message will appear for any employee moving from the LMT Benefit Program to either a Grad or WRS Benefit Program.  Employees are required to complete enrollment forms for any plans they wish to enroll in.

Enrollments are processed with an ADM Event via On Demand Event Maintenance.

Do NOT enter enrollment changes through an MSC or any other Event. 

Job change from any Benefit Program to the LMT Benefit Program
No Longer Benefits Eligible
NO - requires campus to manually Finalize
Counsel employee on loss of benefit eligibility and provide continuation notices.  Employee may continue to be enrolled in TSA and/or FSA plans.

Ineligible insurances will be terminated once the Event is finalized.

Job change where Benefit Program does not change: University Staff to University Staff,  Grad to Grad, or FA/AS/LI to FA/AS/LI
Prog Change due to %
NO - requires campus to manually Finalize.  

NOTE:  if you feel this is in error, do NOT Finalize the Event and open a WiscIT to the UW Service Center.
The employee may be changing between Benefit Programs because of a change in health insurance contribution between full employer share and the less than half time rate - or it may be due to moving between before tax and after tax Benefit Programs.

Counsel employee on any rate or tax treatment changes. 


Printable Version of this File:  MSC Event Evaluation Job Aid 2019


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