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HRS HR - Continuity Status Job Aid

This document contains a list of the Continuity code values and their definitions. In addition, this job aid indicates whether the Expected Job End Date field is required, optional or not allowed.

General Description

Continuity: Section 36.09(1)(e) Wis. Stats., directs the Board of Regents to fix the "term of office" for officers, faculty, academic staff and other employees of the UW System. Continuity, in conjunction with the Appointment Type, captures this information about the expected duration for all jobs. Continuity will be a factor in determining the benefits program and plan eligibility, so its accuracy is critical.

When creating a Position, a Continuity value must be selected. Note: Student Help employee class has a continuity of NONE.

Under the column titled Expected Job End Date, if "Not Allowed" leave the field blank on job data, if "Required" a date must be entered, and if "Optional" you may leave blank or add a date.  If a date is entered, the effective date of the termination will always be the Expected Job End Date plus one day. 

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NOTE: Changes from one Continuity to another on a Position and Job will save, however, changes that also involve an Empl Class change require a new position.

Value

Description

Duration

Expected Job End Date

01

Ongoing

 

Not allowed

02A

Fixed Terminal - < 1 semester/6 months

Less than 1 semester or 6 months

Required

02B

Fixed Terminal - ≥ 1 sem/6 mth but < 12 mth or acad yr (w/no expectation of renewal)

Greater than or equal to 1 semester or 6 months but less than 12 months (annual) or an academic year with no expectation of renewal

Required

02C

Fixed Terminal - ≥  12 months (annual) or acad yr w/expectation of renewal

Greater than or equal to 12 months or an academic year with expectation of renewal

Required

03

Fixed Renewable

 

Not allowed

04

Limited

 

Optional

05A

Acting/Interim - < 1 semester/6 months

Less than 1 semester or 6 months

Required

05B

Acting/Interim - ≥ 1 sem/6 mth but < acad yr/12 mth

Greater than 1 semester or 6 months but less than 1 academic year or 12 months

Required

05C

Acting/Interim - ≥ 1 academic yr/12 months

Greater than or equal to 1 academic year or 12 months

Optional

None

No Continuity




*NOTE:  For Continuities that fall under 02A or B benefits may be impacted.  Employees who have a short term duration of job will not be eligible for Benefits nor initial entitlement under absence management.  Employees who have a continuity of 02C and are marked as WRS eligible the initial entitlement and appropriate benefits eligiblity should occur automatically.

If an employee's job is extended the continuity may also need to be updated.  For example, an employee is hired for 7 months with an 02B continuity but then is extended for an additional year, the Continuity on Position and Job and the Expected Job End Date on Job will need to be updated at the time of extension.  If the EJED is modified but the Continuity left as 02B initial entitlement will not occur. 

Continuity Changes from 03 to 01

Continuity Changes from "03 - Fixed Renewable" with a guaranteed length noted on the UW Custom tab to a "01-Ongoing" prior to changing the continuity on position the following steps on Job data for the employee should be done.

  1. Go to Workforce Administration>Job Information>Job Data, and search by Empl Id and Empl Rcd Nbr.
  2. Add an Effective dated job row, sequence 0. The Effective Date should be the same as the effective date that the Position will change from Continuity 03 to 01.  NOTE: When the Continuity is updated on the Position, and the update flows to Job Data, this will be a sequence 1 row.
  3. Add the Action/Action reason of "Data Change" and "Update Job Security".
Action/Action Reason
     4.  Go to the UW Custom tab and remove the value in the Guaranteed Length field.
UW Custom Guaranteed Length

      5.  Save the Record.

      6.  Go to Organizational Development>Position Management>Add/Update Position Info.
      7.  Add an effective dated row.
      8.  In the Reason field, select "085 Change Continuity".
Update Position
      9.  Update the Continuity field to "01" and save the record.
     10.  Click on the Budget/Incumbents tab, and click on the Job Data hyperlink to ensure the change to the Continuity field updates on the employee's Job Data record.
     11.  Click OK. 

Related Policies

Related Jobaids

Related Forms




Keywords: fixed term terminal renewable limited ongoing acting interim expected job end date EJED   Doc ID: 16903
Owner: Kay S.Group: Human Resource System (HRS)
Created: 2011-02-14 19:00 CDTUpdated: 2014-03-12 11:05 CDT
Sites: Human Resource System (HRS)