HR - Student Help - Maintain Workforce

GENERAL DESCRIPTION:

This process is used to maintain Student Help Job records. By adding a row and choosing the effective date, you may select actions and reasons to make changes to the job data record. Valid or common actions include Correct Pay Rate, Data Change, Data Correction, Pay Rate Change, Rehire, Termination or Transfer.

PROCESS CONSIDERATIONS:

You may click on the links below to navigate directly to a section:


PROCEDURE STEPS:

A. General Process

  1. Navigate to Workforce Administration > Job Information > Job Data - Student Help Only
  2. Search for the student
  3. Click the + button to add a new row
  4. Enter Effective Date of change
  5. Click the Calculate Status and Dates button, if necessary
  6. Select an Action code:
    • Correct Pay Rate
    • Data Change
    • Data Correction
    • Pay Rate Change
    • Rehire
    • Termination
    • Transfer
  7. Select a Reason code appropriate with Action selected, above
  8. Make additional change (if applicable)
  9. Click Save button.


B. Student Help - Change Working Title

  1. Navigate to Workforce Administration > Job Information > Job Data - Student Help Only
  2. Enter Empl ID and Empl Record, or Name and Last Name, and click Search

  3. Job Data - Student Help Only search

  4. Click the + button to add a new row
  5. Enter the Effective Date
  6. Click the Calculate Status and Dates button, if necessary
  7. Select Action code "Data Change"
  8. Select Reason code "Change to Working Title"

    https://kb.wisc.edu/images/group61/17070/JOBDATA_SH1.jpg

  9. Click on the UW Custom tab
  10. Enter the new Working Title
  11. Click Save
https://kb.wisc.edu/images/group61/17070/UWCUSTOM_jd_sh.jpg



C. Student Help - Pay Rate Change

  1. Navigate to Workforce Administration > Job Information > Job Data - Student Help Only
  2. Enter Empl ID and Empl Record, or Name and Last Name, and click Search

  3. Job Data - Student Help Only search

  4. Click the + button to add a new row
  5. Enter the Effective Date
  6. Click the Calculate Status and Dates button, if necessary
  7. Select the Action code "Pay Rate Change"
  8. Select the Reason code "Student Help Rate Increase"

    https://kb.wisc.edu/images/group61/17070/JOBDATA_SH_CH.jpg

  9. Click on the Compensation tab
  10. Enter the new Comp Rate and click Calculate Compensation
  11. Click Save

    https://kb.wisc.edu/images/group61/17070/UWCUSTOM_COMP_sh.jpg


ADDITIONAL RESOURCES

Related KBs:

Related Links: