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TAM - Schedule Applicant Interview

GENERAL DESCRIPTION:

Interviews can be scheduled at any time in the recruiting process. When scheduling an applicant interview you must identify the interviewer(s), interview date and time, interview type and the interview location.




PROCEDURE STEPS:

  1. Navigate to the Applicants, either through Search Job Opening or Search Applications. See KB TAM - Search for Job Opening or By Application or TAM - Recruiting Home Page , for additional information.

  2. Click the Interview icon.
    NOTE: To schedule interviews with multiple individuals from the applicants list, select each individual to schedule by checking the box next to their names, then go to: Group Actions > Recruiting Actions > Manage Interviews.
    • The Interview Schedule page always shows interviews for a single job opening, but depending on how you access the Interview Schedule page, it can show schedules for one applicant or multiple applicants. The page includes a collapsible section for each included applicant, even if there is only one.

    https://kb.wisc.edu/images/group61/20050/9.2scheduleinterview.jpg

  3. Enter the Date, Start Time, End Time and Time Zone.

  4. If necessary, update the next section which includes Interview Status (Canceled, Completed, Confirmed, Scheduled and Unconfirmed), Interview Type and Applicant Response  (Accepted, Declined, None and Tentative).

  5. Send notifications to the Interview Team and Applicant by checking the boxes.
    • Notify Interview Team will send an email to each interviewer when the interview schedule is saved and submitted.
    • Notify Applicant will send an email to the applicant when the interview schedule is saved and submitted.

  6. The Interviewers section includes the interviewers from the job opening hiring team. Add or remove interviewers as needed.
    • Click the Add Interviewer button to add individuals to the interview.
    • If an interviewer should not be notified you can uncheck the individuals 'Notify' box.
    • Clicking the clock icon in the Availability column will show the interviewers schedule of interviews that are already scheduled for them in TAM.

      https://kb.wisc.edu/images/group61/20050/9.2schedinterviewscreen1.jpg

  7. If desired, enter the Venue Information and Interview Materials.

    https://kb.wisc.edu/images/group61/20050/9.2schedinterviewscreen3.jpg

  8. To Preview/Edit Meeting Requests and create Letters, you must first Save the interview schedule as a Draft.

  9. Click Add Interview if needing to set up an additional interview for this applicant.

  10. When finished, click Submit. Otherwise, if you need to come back and update the interview information, click Save as Draft.

    https://kb.wisc.edu/images/group61/20050/9.2schedinterviewscreen2.jpg



ADDITIONAL RESOURCES:

Related KBs:

Related Links:
  • N/A



Keywords:candidate applicants interviews job opening candidates job interviewing interviewer TAM training   Doc ID:20050
Owner:Sheila W.Group:Human Resource System (HRS)
Created:2011-08-29 14:28 CDTUpdated:2017-02-22 15:19 CDT
Sites:Human Resource System (HRS)
Feedback:  2   0