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TAM - Hiring an Applicant


After the applicant's disposition is set to Offer Accepted, you can begin the hiring process. When you submit the hire request, the system sets the disposition to Ready to Hire.

  • The applicant's disposition must be Offer Accepted before you can begin Prepare for Hire.
  • You must search EPM before you move the applicant into the prepare for hire status.
  • If an internal applicant (current employee) applies for a TAM job opening via the external website (Candidate Gateway), they will appear in TAM as an External Applicant.
  • Changing an applicant's record to former employee, when an applicant did not indicated this on their application, will provide the "Rehire" option in the Prepare for Hire and Manage Hires transactions.


  1. Navigate to the Applicants, either through Search Job Opening or Search Applications. See KB TAM - Search for Job Opening or By Application or TAM - Recruiting Home Page , for additional information.

  2. Click Other Actions > Recruiting Actions > Prepare for Hire

  3. Use the Prepare for Hire page to view and enter hiring information and to submit the request to hire.
    • Any job information that can be pulled from the job opening is already prefilled. You can change the values, but either a Job Code or Position Number is required.
    • The applicant's disposition must be Offer Accepted before you can begin Prepare for Hire.

  4. You must enter or edit the following fields:
    • Working Title, must be 30 characters or less
    • Criminal Background Check Date, if applicable
    • Type of Hire - If the correct option is in the menu, then make sure the applicant information is properly set.  Do not submit the request to HR until the applicant information is properly set.  Otherwise, the Manage Hires process may not be able to be used to process the transaction.
      • Hire - the action that used the first time a person is hired into HRS. It is also the term used for new Concurrent Jobs.
      • Rehire - the action that is used if the employee had a break in service and a termination row exists in HRS.  The applicant must be indicated as a Former Employee in the Application.  See Related Links below for a quick link to KB 25286 TAM - Modifying an Applicant's Information.
      • Transfer - the action that is used when an employee is leaving one job to take a different job, but there is no break in service or ending of any employment status.  The applicant must be indicated as an internal applicant with their Employee ID entered.  See Related Links below for a quick link to KB 25286 TAM - Modifying an Applicant's Information.
    • Start Date


    • The Verify Employee ID functionality can be used to search HRS for a potential existing Employee ID.  However, this ONLY searches HRS.  An EPM search will also need to be completed to avoid creating an additional Employee ID for an existing or former employee.
    • The Send Offer Letter to HR check box will be in the Job Offer letter (contract letter, appointment letter) to the person completing the hire.  This will ONLY work if a letter was uploaded in the Prepare Job Offer component for the applicant being hired.

  5. Click the Save & Submit Request to HR button. Once this button is selected, a message that the hire request was successfully submitted displays.

  6. Note that the applicant's disposition is now set to Ready to Hire or Ready.

  7. After the hire is completed and saved in HR, TAM will close the Job Opening and automatically changes the dispositions of those candidates that were not hired to "rejected".

    9.2 warning sign NOTES:
    • If the Save & Submit Request to HR button is not visible, then the applicant's disposition sequence has not been changed in the correct order. This will prohibit the applicant from being sent to the Manage Hires queue.  This can be changed by manually updating the applicant's dispositions.  The correct order is:
      • Interview
      • Offer (can use the Other Action/Recruiting Action of Prepare Job Offer, or manually change the applicant's disposition)
      • Accepted
      • Prepare for Hire
    • If the Prepare for Hire page is greyed out or unchangeable, then this typically indicates that the hire has already been submitted to HR and cannot be resubmitted.
    • For the Posting of Intent to File a Labor Certification, the configured reject reasons will NOT satisfy the US Department of Labor list of why other candidates were not selected for the job.  Please continue to recreate an acceptable list during the green card process.


Related KBs:

Related Links:
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Keywords:applicants candidates candidate recruit recruiting offer TAM training disposition sequence   Doc ID:20170
Owner:Tami E.Group:Human Resource System (HRS)
Created:2011-09-08 13:24 CSTUpdated:2017-12-19 08:34 CST
Sites:Human Resource System (HRS)
Feedback:  2   0